Collects, keeps and disbursed petty cash and requests for replenishment when it reaches the replenishment level/minimum limit/;
Keeps bank notes and changes (denominations) for convenience and to minimize possible disbursement errors;
Effects authorized routine and small payments for running operational activities;
Keeps records of petty cash collection, disbursement and submits copies of the same for accounting and auditing purposes;
Reconciles petty cash records against the balance of cash on hand and accounts for overage and shortages, if any;
Makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered;
Counts petty cash on hand at time of float replenishment and schedules suspense vouchers;
Pays salaries, perdium and advance to employees based on the approved payroll and other pertinent supporting documents;
Collects receivables and keeps records of the same; deposits collection in the bank daily and draws cash from the bank against written orders from the company.
Cross-references bank deposit slips or cheques deposits to cash receipts/cash sales invoices to which they relate;
Check payment requests thoroughly for fulfillment of approval procedures before effecting payments;
Sorts out and arrange receipt and payment related documents and distributes the right number of copies to pertinent work units and personnel to complete internal control procedures;
Checks the correctness of daily cash collection deposit report and attached receipts;
Makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursement registered and updates records;
Takes utmost care of cash in his/her custody.
Performs other job related duties as required by the immediate supervisor.
Job Requirement
BA Degree or Diploma in Management or Accounting
Minimum of 2 /4 years experience for BA and Diploma graduates