Summary Job Description
The Grants/Contract and Finance Officer is responsible to assist the Senior Grants and Contract Officer in the day-to-day process of the grant and contract management from the inception to the close out process of the contract and grant making process. That means the Grants/Contract and Finance Officer assists the Senior Grants and Contract Officer in planning, organizing, coordinating, monitoring and reporting all Subcontracts and Grants under contracts. She/he also provides capacity building and technical support to sub-contractors and sub grantees S/He Supports all approved activities reports preparation and provide to stakeholders. S/he will be responsible to make sure that the funds made available to partner organizations under the SIPED II project are utilized efficiently and effectively within the approved implementation period meeting all the required rules and regulations, both at the donor and Pact level.
Specific Duties and Responsibilities:
I. Pre-Award
Work with Pact project managers and officers to select subcontractors/grantees for award under various SIPED II. This will include the conduct of pre-award assessments to determine the responsibility of prospective subcontractors/ sub grantees using an appropriate tool.
II. Post-Award
· Review cash advance request against original budget amount of the Sub grantees and process the request accordingly. This task includes verification of activities and budget in accordance with original agreement.
Verify obligated funding available and data reported in the sub-grant matrix for each subcontractor/grantee. This task includes a monthly reconciliation of figures captured in finance and grant units and accounting of the differences accordingly.
Update the program people on regular basis, monthly, regarding the status of the financial performance of the subcontractors/grantees. Hence, the Grants and Contact Officer has a role in advising the program people to think of obligating, if there is excess cash acquired from exchange rate gain, or de-obligate the dollar figure of the approved budget if no more additional activities are thought to be implemented.
Maintain individual Trackers for each individual contract/grant to verify spending against the approved budget. The Grants and Contact Officer should closely work with the Senior Grants and Contract Officer to get the financial performance of the implementing partner. She/he should check the financial performance versus the programmatic performance as captured by the regular reports of the partner organizations.
III. Procurement Under Contract and Grants
IV. Training and Other Technical Assistance
Qualifications:
· Knowledge of USG and other donor regulations applicable to contract and grants administration.
· Good at performing financial reviews and other forms of quantitative analyses.
· Effective written and oral communications skills that is essential to building relationships with donors and partner organizations.
· Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks.
· Highly organized and able to develop and streamline systems for efficient conduct of day-to-day tasks.
· Proficiency in word processing, spreadsheets and database skills.
· Ability and willingness to frequent field visits.
Education and Experience Requirements:
WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary “at will” relationship. |
Let Employers Find You
Upload/Update Your CVFeatured Jobs