ROLE PURPOSE:
Coordinates and supervises the task of the Finance officer (1) and two Assistance Financial accountants and one interns - Data review and posting; prepares and circulates annual financial diary for month end tasks in Addis in line with SCI timescales; and develops timetable for reviewing and posting EtCo payment documents and maintain SCI standard coding structures, ensure monthly staff severance and Medical are recorded correctly, local tax remittances paid on a timely manner. Ensures that all transaction is authorised by designated manager or BH; comply with the donor requirements; have complete documentation and comply with host country tax regulation
SCOPE OF ROLE:
Reports to: Head of Treasury and Disbursement
Staff directly reporting to this post: Finance Officer and Assistant Finance Accountant (2)
Dotted line relationship: Finance Coordinators & Finance Officers (Treasury and Disbursement), Reporting, accounting unit, Logistic, HR, Award, budget holders,
KEY AREAS OF ACCOUNTABILITY:
· Guides and supervises the two Assistant Finance Accountant and interns by coordinating activities and coaching them.
· Work as a backup for the Finance Coordinator positions (Treasury & Disbursement)
· Checking and certify the Purchase Request (Burn rate, DEA & NTC codes)
· Daily review and posting of transactions using Agresso Account Payable (AP) module.
· Ensure that Agresso transactions are posted with meaning full & precise description
· Checking member control account (1178) and another country charge (2030) are authorized by relevant budget holders, source of code and attached the relevant supporting documents
· Ensures that all transaction as minimum meet the following basic controls
· All recorded transactions:-
§ authorised by designated manager or BH
§ comply with the donor requirements
§ have complete documentation
§ comply with host country tax regulation
· Ensures that posted documents are properly listed and forwarded to documentation and archive unit
· Ensures that all transactions are properly referenced in Agresso have clear audit trail to pick a transaction from Agresso and trace it back to the supporting documentation,
· Work as a focal person the printing and availability of all SCI standard Vouchers/forms in CO and Field offices (Bank payment, Petty cash, Cash receipt, Withholding tax).
· Ensure custody and safety of cash and other related CPO, cheques and telegraphic letters. Weekly and monthly cash counts including surprise cash count
· Follow up Staff travel and programme advances are cleared on time
· Ensure advance settlements are booked to the appropriate staff analysis ID and reconciled against the individual advance.
· Enforce ER and CAM completed consistently by the Assistant Finance Accountants
· Follow up outstanding cheques are cleared in the subsequent month
· Update daily cashbook on the share folder and Payment tracker consistently
· Ensure bank and cash transactions matched with the Agresso ledger and take corrective action to adjust before the soft close.
· Responsible to book the local income with clear source of income code and supporting documents.
· Monthly Review and posting Addis Guest house recharges with relevant code and supporting document.
· Substantiate financial transactions by auditing documents.
· Maintain customer confidence and protect operation by keeping financial information confidential
· Accomplishes the results by performing the duty.
· Contributes to team efforts by accomplishing related results as needed.
· Advises and share concerns to Head of Treasury & Disbursement for any deviation or irregularities
· Maintains the quality & integrity of all data entry in Agresso.
· Be the point person for all data review and posting
· Provides other ad-hoc financial information and reports as required by the Head of Treasury and Disbursement
· Performs another related task as required
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
· Sets ambitious and challenging goals for themselves (and their team), take responsibility for their own personal development and encourages others to do the same
· Widely shares their personal vision for Save the Children, engages and motivates others
· Future orientated, thinks strategically
Collaboration:
· Builds and maintains effective relationships, with their team, colleagues, members and external partners, and supporters
· Values diversity, sees it as a source of competitive strength
· Approachable, good listener, easy to talk to
Creativity:
· Develops and encourages new and innovative solutions
· Willing to take disciplined risks
Integrity:
In order to be successful you will bring/have:
QUALIFICATIONS AND EXPERIENCE
· Academic Qualification- Bachelor Degree from recognized University in Accounting or Finance
· Minimum 5 years of related experience, out of which 2 years experience directly related to the post
· Computer literate, particularly Agresso System
· Other Requirements Knowledge of local laws of the country
· Attention to details, Dead line-oriented, Time management and data entry
· Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
· Fluency in English, both verbal and written, preferred
· Commitment to Save the Children values
· Teams, in the event of emergencies