Summary
VNG International B.V PLC is involved in the Multi-donor Trust Fund for the Ethiopia Social Accountability Program Project, administered by the World Bank under the auspices of the Ministry of Finance (MoF). The company is seeking quotations from qualified web designers for the design of a new website.
BACKGROUND
The Management Agency (MA) of the Ethiopia Social Accountability Program (ESAP) wishes to redesign its website. The primary users of the site will be civil society organizations implementing social accountability in Ethiopia, development partners, social accountability experts and government officials. Members of the press and the general public are also among the audience.
PURPOSE
As ESAP is now in its third phase of implementation, there is a need for a new website with strong functionalities and attractive content display that can be easily navigated by a variety of user groups and that functions as a dynamic, up-to-date data/information portal.
The aim for the new website development proposed in this ToR is to address this need. For this task, the MA is inviting proposals from reputable and qualified companies with a track record of success in developing websites.
DELIVERABLES
WORK SETTING
The work setting for the assignment will include different aspects:
Timing and duration of the assignment
The duration of the contract will be two months. The website development will be completed in two months’ time starting from the date of signing the contract. The user manual development and training of the MA team will be done during the second month of the contract.
Briefing/debriefing arrangements
Meetings will be scheduled with the MA team to brief the selected vendor on the necessary background information to develop each of the requested deliverables.
Reporting
The company will work in close consultation and under the supervision of a task team of the MA, comprising the IT expert, the M&E unit and PR & Communication expert. They will follow up the design process and report to the ESAP team leader.
TASKS
Technical specifications
Following the ESAP Management Agency’s branding guidelines, the winning company is expected to design a new website capturing the following functionalities:
Knowledge Transfer
Support and Maintenance
Source Code Handover
PROCESS
TIMELINE
Deliverables | Deadline |
Submit an inception report | _________ |
Finalize front-end development | _________ |
Finalize back-end development | _________ |
Develop a user manual and train the MA team | _________ |
Handover full source codes to the ESAP MA | _________ |
Provide 6 months service after website has become operational | _________ |
TECHNICAL PROPOSAL SUBMISSION STRUCTURE
Vendors that meet the required qualifications and are interested in this contract are invited to submit a proposal following this structure:
Table of contents listing the sections below
FINANCIAL OFFER
EVALUATION AND SELECTION PROCESS
Submissions will be evaluated based on the following evaluation criteria (total 100 points):
If multiple vendors are awarded the same or similar scores based on the technical evaluation, price may become the deciding factor.
REQUIRED SKILLS AND EXPERIENCE
Vendor shall demonstrate and provide examples of previous experience in the performance of similar services as follows:
Proposal Requirements
Key professional staff qualifications and competence needed for the assignment:
Lead developer: The lead developer is responsible for the overall development process and assures that all code contributed is in line with coding standards. The lead developer has at least 5+ years of professional full-stack web application development experience.
S/he is an expert in the following scripting and coding languages and standards: PHP, Java Script, HTML (including version 5), CSS (including version 3). Experience in these languages must be demonstrated in the developer’s CV.
S/he is an expert in the use and configuration of the below products and techniques: Search engine optimization, Google Webmaster tools, Google developer tools, mobile device adaptation.
Graphic designer: The vendor will have a team of graphic designers with prior experience on designing websites with a solid portfolio of at least 3 years of experience.
Graphical integrator: The graphical integrator supports the development team with the integration of graphic design and CSS elements. The graphical integrator has at least three years of experience with the CMS integration of responsive CSS and graphic design. The graphical integrator is an expert in the below scripting and coding languages and standards: HTML (including version 5), CSS (including version 3), PHP, Java Script (including JQuery).