ABOUT WFP
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.
WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXT
This position is located in WFP Ethiopia Country Office based in Addis Ababa. The incumbent will be under the direct supervision of the Head of Engineering Unit or the designate. The jobholder will be responsible for the accountabilities identified hereunder.
JOB PURPOSE
WFP Ethiopia is looking for a Project Manager (Civil Engineer) to manage Construction works in Addis Ababa and around the country.
The incumbent will be responsible for the overall accountabilities and job requirements as specified below.
KEY ACCOUNTABILITIES (not all-inclusive):
Under the general supervision of the Head of Engineering, the civil engineering and project management duties required of the successful Engineer shall include but not limited to the following:
Description of Tasks
o Preparation of a scope of works and supervision of any complex work. Management of contracts through all stages of the project;
o Co-ordination with the various WFP units including but not limited to admin, security and ICT incorporating the requirements specified into the construction/adaption of projects;
o Direct supervision of the project team to ensure adherence to budget, programme, quality and safety;
o Co-ordination, monitoring and adherence to procurement activities, and;
o Reporting to Head of Engineering where required on weekly, fortnightly and monthly basis about the progress of works.
o Project Management including establishment of project programme, budget and control mechanisms.
o Co-ordination of the projects through the feasibility and preliminary design phase. Engineer shall:
§ Gather all relevant information in relation to the projects;
§ Prepare specifications for topographical survey, ground investigation and demining (where required) contracts, oversee the procurement action for the contracts, supervise and certify the projects;
§ Identify any existing services/utilities;
§ Consult with stakeholders to establish the requirements of WFP;
§ Liaise with local authorities to obtain necessary authorization for the implementation of the projects;
§ Establish any constraints and/or problems associated with the projects;
§ Develop a number of outline design options for the projects (where required) for discussion with relevant parties;
· Report on the process above, this report will form the basis of the detailed design.
o Co-ordination of the projects through the detailed design and construction phase. Following the confirmation of the preliminary designs for each location, the relevant project will be developed to a detailed design stage and progressed through the construction phase. The Engineer shall:
§ See clients’ point of view in order to identify their needs, provide efficient service and match clients’ needs to appropriate solutions
§ Prepare a scope of works and detailed design of the projects;
§ Prepare EIA and Health and Safety plans for the project to the international standards;
§ Identify risks and allows for contingencies when planning;
§ Manage the consultant firm contract through all stages of the consultants’ contract;
§ Report to Head of Engineering on detailed cost estimates for project derived during the detailed design phase.
§ Prepare documentation for the pre-qualification of construction companies. Implement and oversee, with WFP procurement division, the prequalification process;
§ Prepare the construction tender package to include contract documentation, drawings and specifications.
§ Implement and Oversee, with WFP procurement division, the construction procurement action;
§ Prepare a scope of work for a consultant engineering firm for the supervision of the project (if required), and;
§ Supervise the construction work in line with the General Description of Tasks detailed below.
General Description of Tasks (Construction Supervision):
WFP operates to the highest levels of international construction standards while taking account of local constraints and methods of work. As noted above some of the following tasks may, at the discretion of the Head of Engineering, DCD and CD ETCO, be delegated to a consultant supervising engineering company. Where this occurs, it is the responsibility of the Engineer to monitor the performance of the consulting engineering firm ensuring that their duties are being performed in accordance with the agreed contract scope of work. Notwithstanding this, the Engineer shall be responsible for ensuring that each project is being progressed to an acceptable standard under the supervision of the consultant. Where the Engineer is tasked with the complete construction supervision role, the following non-exhaustive list of duties shall be within the remit of the Engineer:
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
· Experience in health and safety
· Experience of working in difficult security environments
· Experience of working in project risk management
· Knowledge of UN Procurement procedures
· Familiarity with FIDIC international contract formats
· Experience of working in the Humanitarian context
Desirable Software Skills:
· Computer Literate
· Microsoft Project
· Microsoft Application Software (Outlook express, PowerPoint, Word, and Excel)
STANDARD MINIMUM QUALIFICATIONS:
Education & Experience: University Degree in Civil Engineering with 2 years of professional experience focused on construction supervision, contract administration, and project management OR a master’s degree with at least 1 year of professional experience in a related field. Experience with UN agencies is an added advantage.
Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.