Internal and External vacancy announcement
Job Description
JOB TITLE: Procurement Officer
REPORTS TO: Finance and Operations Director
LOCATIONS: Addis Ababa
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 Ethiopia is seeking qualified candidate for the position of Procurement Officer to be based in Addis Ababa.
Basic Functions:
The purpose of the Procurement Officer position is to plan and implement systems and policies that guide all operations related to procuring supplies and services in accordance with FHI 360 policy and Local Laws in support of FHI 360 Ethiopia activities, both domestic and international sourcing.
Duties and Responsibilities:
§ Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
§ Implement procurement policy and systems for FHI 360 procurement at Country Office (CO) and Field Office level.
§ Undertake tendering, evaluation, placement and monitoring of a portfolio of Country Office and Field Offices procurement.
§ Support the planning and coordination of central procurement activities of FHI 360 with CO and Regions, including storage and delivery.
§ Monitor procurement processes and compliance with FHI 360 procedures at CO and field office level.
§ Coordinate formal bids and request for proposal (RFPs) activities.
§ Review and assist in the development of specifications, terms and schedules.
§ Prepare specifications, compare bids received and present recommendations on purchases to management
§ Prepare specifications required for various supplies and make them available to suppliers.
§ Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies and controls on procurement.
§ Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
§ Drive continuous improvement in all aspects of the procurement process
§ Maintain procurement files and other documentations.
§ Perform other duties as assigned.
Knowledge, skills and abilities:
Qualifications and requirements:
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