Prepare cheque after checking all financial documents are reviewed & approved.
Prepare: - payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
Prepare monthly budget vs Expenditure reports per source and update Emergency coordinator for timely utilization.
Prepare all Grant reports specific to the Emergency funds and send to the country office Emergency Finance Coordinator for compilation.
Prepare Monthly payrolls for all Emergency staff on timely basis.
Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
Conduct surprise cash counts handled by field office cashiers and report to the Program Area Finance Coordinator on regular basis.
Keep separate records of all fixed asset purchase with Emergency Grant funds.
Responsible for the timely settlement of cash advance to Emergency field offices and report to the Program Area Finance coordinator if there is any delay;
Perform timely payment of Tax and Pension fund specific to Field emergency offices.
Engage in partnership document review and liquidation specific to Emergency response Partners.
Replace the task of Program Area Finance officer and Grant and Partnership officer in their absence/when necessary.
Job Requirement
Educational Qualification and Experience:
A minimum of BA degree in Accounting/Business Management with five years of practical experience in a similar organization.
Knowledge:
Basic knowledge of Emergency and Finances role in Emergency.
High level of communication both written and oral.
Excellent Knowledge of Computer applications like Excel, Word, Access and Powerpoint.
Skills Specific to the Post:
Grant management and reporting skills.
High-level facilitation skill.
Knowledge in bank correspondence and mode of payments.