Role and Responsibilities
I. Proper receipt of GIK and inventories
· Ensures all inventories and GIKs are properly received against GRN
· Ensures that all received items and recorded in accordance with IMC recording policy and procedures
· Ensures that all inventories and GIKs are properly dispatched to the right destination in accordance with IMC warehouse policy and procedures
· Ensures that waybills and GRNs are properly filled and used in warehouses transactions
· Ensures that GRNs are received by pertinent department, suppliers or procurement
II. Proper record keeping and updating
· Ensures that all warehouse recording documents are properly filled
· Ensures that all warehouse recording documents are properly updated on daily basis
· Ensures that warehouse GIK and inventory soft files are properly updated on daily basis and kept
III. Proper internal management of warehouses
· Ensures that all warehouses internal organization is properly done
· Ensures that items in warehouses are classified and stored by department
· Ensures that items are labeled vividly for easy access
· Ensures that bin cards are separately attached to each item in the warehouse
· Ensures that bin cards are updated
IV. Monthly physical count
· Ensures that physical count is done on monthly basis
· Ensures that discrepancies (shortages and overages) are reported immediately after monthly physical count
V. Asset management
· Ensures that all IMC assets at field level are properly recorded and regularly updated
· Ensures that all IMC assets at field level are labeled and properly identified
· Ensures that Custodian form is filled and signed for IMC assets that are assigned to users
· Ensures that asset records are regularly updated
· Ensures that asset physical count is properly done on quarterly basis
· Ensures that assets that are not suitable for use are timely reported for disposal
· Ensures that asset transfer is properly done in accordance with IMC procedures
VI. GIK management
· Ensures that all GIK receipts and dispatches are done in accordance with IMC procedures
· Ensures that Records are properly updated and kept
· Ensures that expired GIKs are timely reported
· Ensures that expired GIKs are timely disposed
VII. Reporting
· Ensures that regular reports(monthly, quarterly, and annual) are prepared and sent on timely basis including signed hard copies
· Ensures that soft and hard copies of regular reports are properly filed
· Ensures that files of hard copies are properly classified and marked for easy access
VIII. Warehouse related incident reporting
· Ensures that thefts and other incidences at warehouse are timely reported by filling incident reports in collaboration with security
· Ensures that Incident reports are properly filed
IX. Management of staff under supervision
· Ensures that performance objective is set for staff under supervision
· Ensures that time sheets are timely filled and submitted by staff under supervision
· Ensures that annul leave plan and R&R are prepared and submitted
· Ensures that annual staff performance appraisal is done and reported timely
· Makes follow up on staff daily work activity accomplishments
X. General responsibility
· Accomplishes other tasks as assigned by field logistics manger
· Cooperates with other departments and sections as desired.