Julphar Pharmaceuticals PLC is a joint venture between Gulf Pharmaceuticals Industries (Julphar) U.A.E and MEDTECH Ethiopia which is involved in the manufacturing of LIVE SAVING Drugs for the local Ethiopian market use as well as for export. Julphar is looking for new candidates with big ambitions, potentials and commitment to improve the quality of life for our end customers.
Job Summary/Main Purpose
Under the guidance of Country Manager, The Office administrator shall carry out the following duties:
Main Purpose
Provide a comprehensive range of high quality administrative support within the busy office to ensure that all aspects of the day to day activities operate efficiently and effectively.
Main Responsibilities:
Create a friendly, welcoming and supportive environment for all users of the service.
Work as an effective member of the wider Julphar team, supporting different activities and other members of the team.
Work within the Julphar aims, objectives and ethos.
Manage the development of good administrative practice across the organization including maintaining and developing procedures, records and systems.
Provide secretarial support including creating documents and reports using the full range of Microsoft Office programs available, filing, photocopying and taking minutes of meetings.
Dealing with general enquiries from clients, partner organizations and supporters received by telephone, email and face to face.
Manage the input of information held on the Database and other monitoring systems to ensure that it is accurate and complies with any legal or data protection policies.
Co-ordinate visiting including maintaining appointments, the completion of appropriate paperwork and general enquiries.
Organize interpreting services when required.
Create a smooth Correspondence with UAE (head Office) staffs.
Support staff members in arrangements for external presentations to external community groups.
Meet and greet all visitors to the office with a friendly and professional approach.
Order and maintain office supplies.
Generate management information from our database and other monitoring systems.
Support & control all the monthly departmental report is submitted in due time.
Manage Julphar's Email account.
Make recommendations for the current and future office administration needs.
Work within the policies and procedures of Julphar and apply consistent principles of diversity and equal opportunities throughout the work of the office.
Attend training as appropriate.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Manages correspondence by answering emails and sorting mail
Assists in planning and arranging events, including organizing catering
Handles expenses and billing cycles
Manages staff expense requests
Interacts with Managers and carries out their requests
Creates agendas and takes meeting notes
Assists in purchase orders and invoicing
Manages outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
Attends workshops and conferences when requested
Perform other related activities instructed by immediate manager
Department : Country Manager Office
Reporting to: Country Manager
Employment type : Permanent
Number Required : One
Job Requirement
Requirements (Knowledge, Skills & Attributes)
BA Degree in Secretarial Science & Office Management & 5 year's relevant experience.
English Language is a must
Amharic typing is a must
Good interpersonal skills
Good communication skills
Proactive and contentment for outcome
Have good knowledge about Good Documentation Practice,