Job Purpose:
Main duties & Responsibilities:
Financial Responsibilities
· Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.
· Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.
· Prepare and Check monthly financial report
· Ensure adequate fund/cash held in programme for planned activities
· Ensure the following deadlines are adhered
- Monthly cash books and bank books
- Cash requests from the fields
- Cash transfers to fields and others
· Responsible to fill the gaps when cashier is on annual leave
· Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
· Responsible to check daily financial payments in line with organizational policies and
· procedures by giving due attention to authorization level and budget codes.
· Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme
· Work closely and provide technical support to the Cashier
· Check and review the external work done before any payment is effective
· Review and check monthly staffs’ payroll before the payment is effected
HR & Admin Responsibilities
· Maintain and update personnel files of all staff at the project, including all documentation as required in line with Concern HR Manual guidelines. Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per Concern’s HR Manual.
· Manage and address all staff personal issues following the Concern HR Manual guidelines
· Prepare HR report
· Provide the necessary materials and equipment to project staff for their day to day activities
· Receive, screen, log and route programme-related correspondences and maintain an effective follow-up system
· Monitor and follow-up on the performance (PDR) of all staff working in the Sub-office.
· Maintain high standard of Health and Safety within the working environment.
· Maintain good working relationships in the workplace.
· Perform other duties assigned by line manager
Additional Duties
Emergency response:
Gender Equity :
· Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
· Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
Person specification:
Competencies: