Procurement Role;
· Responsible to implement all procurement process in accordance of PIE procurement SOP
· Responsible for sourcing of products, collection of quotations/Performa and performing purchase transactions.
· Ensures that purchased items and services meet the stated requirements and takes care of delivery to the Program Area office.
· Prepare a weekly procurement status report and communicate to all requesters
Fleet management role:
· Responsible to assign rental vehicles to the requestor based on scheduled planned and priority of field office operation
· Responsible to check and sign each vehicles log-sheet every week
· Responsible to follow fuel consumption of each rental vehicles and report to PA if any abnormal fuel consumption observed
· Responsible to submit rental vehicles fleet report with detail summery of fuel consumption and original log-sheet monthly base to OPA
Asset management tasks
· Responsible to prepares inventory lists for items at field-office level
· Timely update fixed asset registration according to the organization asset management policy
· Follow up recording and tagging fixed asset timely
· Responsible to undertake periodic inventory for fixed asset and other consumables item in the store
· Ensure that storage areas, facilities and equipment meet the minimum requirements and standards.
Human Resource Task
· Appropriately document and maintain staff contact list
· Establish and maintain good relationship with Social Welfare and other related sector offices to speed up the required tasks related to new joining and leaving staffs
· Monitor and record employee time sheets and leave balances,
· Process purchase of office supplies on quarterly bases
· Responsible to process staff mobile card purchase requests and distributions Monitor office security generator and other office utilities
Office Administration
· Process purchase of office supplies on quarterly bases
· Responsible to process staff mobile card purchase requests and distributions Monitor office security generator and other office utilities
Knowledge, Skills, Behaviors, Communication and Experience
· Bachelor’s degree/ in Business Administration/logistics Management, Purchasing/Supplies Management or related field.
· Minimum of 5 years relevant experience for diploma holders and 3 years relevant experience for BA and relevant work experience in INGO environment, involving in the procurement of both emergency and development programs.
· Substantial experience in procurement.
· Good interpersonal skills.
· Proficient in computer skills and use of internet and other applications.
· Able to work with minimum supervision.
· Excellent verbal and written communication skills; Oromifa, in English & Amharic