We are looking for a receptionist to join our winning team Responsibilities ·
Core Duties & Responsibilities
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order office supplies and keep inventory of stock
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Other administrative tasks as needed
• Prepare documents, including general correspondence, reports, presentations, minutes, and confidential items for management
• Effectively manage diaries, workload, and schedules of managing board, including prioritizing correspondence, screening phone calls, and providing information needed to support decisions making about diary commitments
• Book (business) travel arrangements, including lodging for managing board and other members of staff
• Perform various activities in support for the management team
• Manage, coordinate, and/or execute various (internal and external) projects on instruction of managing board
What we are looking for
• Bachelor’s degree /Diploma/ secretory Science and related field
• +5 Years of work experience in an similar position
Of course, we offer
• A competitive salary with good employment conditions
• An excellent bonus system