Background Information - Job Specific
Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. Since 2014, the UNOPS Ethiopia Multi-country Office (EMCO) runs and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti. The UNOPS EMCO team is composed of approximately 100 national and international women and men, and offers a broad range of services such as infrastructure, procurement, project management, financial and human resources management.
Functional Responsibilities
Under the direct supervision of the Procurement Specialist supervisor and under the guidance from the Head of Support Services, the Procurement Associate ensures the provision of efficient and timely support services in procurement and contract administration. He/she promotes a client-focused, quality and results- oriented approach and provides support to the relevant procurement personnel. In the discharge of her/his duties, the Procurement Associate works with minimal supervision and liaises with UNOPS Programme Support Officers, Chief Technical Advisors, Portfolio Managers and Portfolio Assistants in order to ensure best support.
Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; including implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
Incorporation of necessary steps to embed sustainability in the procurement process;
Completeness of submissions to the Contract and Property Committees (CPCs);
Completeness of documentation for preparation/processing of Purchase Orders (POs), Contracts, LTAs or their Amendments;
Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources;
Set-up/improvement and maintenance of the local supplier database, ensuring regular update of data;
Information databases, all procurement files and records updated and maintained;
Status reports generated, as required;
Availability of all supporting documents for audit and review purposes.
Procurement planning, requisitions and sourcing: Administratively and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing on achievement of the following results:
Bidding and Tendering Processes: Undertakes or supervises technical support to bidding and tendering processes, focusing on achievement of the following results:
Contract administration: Supports efficient contract administration, focusing on achievement of the following results:
Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement and project staff;
Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in procurement;
Collects feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Education /Experience /Language Requirements
Education:
Experience
Language Requirements
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