Keep the database on staff updated including leaves loans and HR statistics;
Prepare monthly Payroll/Adjust perdiem formula;
Transmit the filled database monthly to the senior Hr Administrator;
Draft employment contracts and send to senior human resource administrator for final approval; Insure To Induct new employees of administrative issues and human resources; Participate in training new ACF staffs about ACF Procedures and history;
Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report;
Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc;
Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the senior human resource Administrator; Sort all documents in the local employees’ individual files and check that all files are complete;
Register new employees and their legal successors; Prepare and make monthly contribution payments;
Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
Draft job vacancy announcement Write job offers; Ensure contacts with local employment organisations (employment office, etc.);
Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
Translate administrative documents upon request;
Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive all incoming documents (letters faxes…).
Job Requirement
Work Base: Gambella Availability: As Soon As Possible
Required qualification and skills:
BA Degree/Diploma in Human resource management, Management, Business administration or related field with 2 to 4 years professional experience, experience in NGO is advantageous.
Salary and Benefits: According to ACF salary scale and Social benefits policy.