General Assignment: Manage the logistics at national level, bring technical support, and organize capacity building activities for logistics team.
Responsibilities:
1: Manage the strategic and operational logistics at national level
- Participate to the design of the global country strategy;
- Define the logistics country strategy;
- Define and follow the logistics organisation of the mission: chain of supplies, management of all equipment, Communication, rehabilitation;
- Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the bases, plan and manage the logistics budget lines, check and analyse the expenses;
- Implement and standardize logistic procedures as defined in the Kitlog latest version;
- Define additional logistic procedures if necessary;
- Liaise with headquarters and other departments concerning logistic aspects;
- Bring technical support in all aspects related to logistics.
2: Ensure the implementation and respect of the security standards
- Define the security plan at the national level, have it approved by the Head of mission and transmit it to headquarters;
- Update the national security plan as often as necessary;
- Bring technical support in the creation or update of the security plans for each bases;
- Put in place standardize security follow-up tools in order to collect information about the context;
- Brief all expatriates, national key staffs and visitors security rules at national level;
- Participate in managing crisis incidents under the supervision of the Head of mission.
3: Monitor and evaluate logistics and security aspects at national level
- Monitor and evaluate the good implementation of the logistics country strategy;
- Monitor and evaluate the good implementation of the logistics procedures;
- Monitor and evaluate the good implementation of the security standards and plans;
- Control the consistency and updates on the security plans;
- Conduct internal audits on each base.
4: Human Resources management and capacity building:
- Supervise the deputy country logistics manager and the capital logistician;
- Participate to appraisal interviews of the logistician base on technical aspects;
- Foresee the HR needs in logistics;
- Identify capacity buildings needs for the logistics teams;
- Identify capacity building needs for any staff on security aspects;
- Participate in the design of the annual training plan;
- Organize training and workshops.
5: Write proposals and reports
- Define the logistic implications in the « proposals »;
- Lead the PPP creation for each new « proposals »;
- Define the security implications in the « proposals »;
- Compile and consolidate the logistic reports of the bases and the capital: activity report, stock report, donations in kind, cost of vehicles, list of equipment, logistic organization chart, security plan;
- Participate with the coordination team in writing donor reports on the logistics aspects.
6: Represent ACF when liaising with partners:
- Represent ACF when dealing with partners and official authorities;
- Participate to the logistics cluster.
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