~~Background Norwegian Refugee council (NRC) Ethiopia Programme is inviting applications from interested and qualified Ethiopian National to fill the following vacancies that exist at Jigjiga office. Job Title: Finance Assistant (1 Position) Duty Location: Jigjiga Reporting To: Head of Office Commencement: As soon as possible Remuneration: Attractive Job Summary: To ensure the finance department in Jijiga functions efficiently in all areas of financial accounting, management, monitoring and reporting. Overall Responsibilities
Ensure that accurate and timely accounts are submitted to country office in Addis Ababa every Monday in accordance with NRC Ethiopia financial policies and procedures.
Ensure safe custody of NRC finances and keep the petty cash float, to be issued in accordance with NRC policies and procedures.
Assemble documents for data input in the accounting system, verifying and registering project numbers/codes, resource numbers and total costs.
Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices and seek advice from the finance officer if need arises.
Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies.
Follow cash advances and their purposes and ensure value for money when verifying accountabilities with HoO and ensure that accountabilities are prompt and cleared before reports are sent to Addis Ababa
Responsible for following up NRC bills for timely settlement
Make all payments including field payments after approval by the Project Manager(s) and HoO.
Maintain open communication with program staff, NRC Addis and others for all financial clarifications and liaise with finance Coordinator or Manager for technical support.
Ensure timely photocopy of all vouchers before they are sent to Addis Ababa country office.
Ensure accurate maintenance of all NRC financial and accounting files and transactions
Ensure proper management of accounting documents and records
Coordinate financial matters with third parties like banks, vendors and tax authorities.
Any other duty assigned by the Supervisor.
Job Requirement
Required Minimum Qualifications, Experience and Skills Academic and Professional Qualifications
University/College Education in Accounting, Commerce or Business Studies
Knowledge, Skills & Personal Attributes
Excellent interpersonal, written and verbal communication skills.
Strict attention to policy and practice detail
Very strong financial analysis skills
High integrity
Ability to communicate at all levels, in difficult circumstances, and strong negotiation skills
Ability to work under pressure and meet deadlines
Good cultural awareness and sensitivity
Advanced computer skills, especially in MS Excel, MS Word, and use of email