Job Purpose: Responsible for management of ALLE´s project portfolio and execution of strategic and special projects as agreed with the General Manager to support the business requirements of the organisation. Responsible for management of store opening project during the national roll-out.
*********************
Essential Duties & Responsibilities:
Design new and implement existing policies, procedures and processes in compliance with Ethiopian legal requirements, international best practices and the company’s overall strategy and objectives
Assist in the management of key initiatives and programs supporting the strategic objectives of the ALLE organization
Lead and manage ALLE´s strategic (special) project portfolio
Drive store opening projects during the national roll-out (project planning, monitoring and auditing, projects tracking and control)
Establishing and utilising of project management guidelines, standards and procedures
Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete
Track and report on project portfolio performance to General Manager/Senior Management/Board of Directors, providing a real-time, comprehensive, and prioritized view of all projects
Develop positive relationships with managers and staff to enable the PMO to provide support including facilitation, tracking and reporting on projects, and training
Assist in managing enterprise level resource allocation, including adjustments based on emerging business or technical opportunities and challenges
Assist with establishing PMO stakeholder management plan and implementation of the communication framework
Share lessons learned and best practices across programs/projects, building relationships with stakeholders and brokering relationships at all levels
Understand the deliverables of internal and external PMO customers and contribute to success through cooperative and collegial processes
Conducting training for managers/directors in using project management tools and techniques
Prepare and manage annual budget for his/her own section, report the costs to the concerned parties and recommend remedial measures when needed
Develop KPIs for his/her own team and establish service levels to be achieved
Ensure appropriate staffing in terms of quality and quantity for his/her own team
Participate in staff management and development through talent acquisition, training, coaching, performance management and motivation
Work on other assignments and special projects as assigned by the General Manager and/or the company’s Management Team. *********************
Job Requirement
*********************
Proven PMO/Project Analyst or Coordinator experience and knowledge of project management
Proven experience in providing service to internal stakeholders to achieve successful project outcomes
Understanding of project delivery and acceptance processes within a fast-paced business environment
Demonstrated capability for problem solving, decision making, sound judgment, assertiveness
Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups
Strong relationship building and interpersonal skills
Experienced user of MS Office toolset (Word, Excel and PowerPoint), MS Project skills is a plus
Dynamic and vigorous, self-motivated & -sufficient
Effective communicator at all levels, team player and problem solver (able to work on own initiative)
Self-starter with excellent organization and time management skills
Strong analytical ability
Demonstrated attention to detail with proven accuracy
Prior business (for-profit) experience is required
Independently handle multiple tasks/projects with tight deadlines
Lead, manage and develop staff under his/her supervision
*********************
Qualification Bachelor degree or above in Business Administration, Economics or related fields.
*********************
Experience
Minimum of 6 years of working experience with projects, coordinating multiple tasks simultaneously (retail/FMCG experience/exposure required), as well as working experience in a higher responsibility area under minimum supervision.
At least 3 years of managerial experience in similar roles
Working experience in business development or COO department, advisory or business consulting is a plus.
*********************
Knowledge, Skills & Abilities
Proven PMO/Project Analyst or Coordinator experience and knowledge of project management
Proven experience in providing service to internal stakeholders to achieve successful project outcomes
Understanding of project delivery and acceptance processes within a fast-paced business environment
Demonstrated capability for problem solving, decision making, sound judgment, assertiveness
Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups
Strong relationship building and interpersonal skills
Experienced user of MS Office toolset (Word, Excel and PowerPoint), MS Project skills is a plus
Dynamic and vigorous, self-motivated & -sufficient
Effective communicator at all levels, team player and problem solver (able to work on own initiative)
Self-starter with excellent organization and time management skills
Strong analytical ability
Demonstrated attention to detail with proven accuracy
Prior business (for-profit) experience is required
Independently handle multiple tasks/projects with tight deadlines
Lead, manage and develop staff under his/her supervision