To oversee all department activities including central receiving, warehouse operations, mail services, and implements purchasing practices in accordance with applicable commercial laws.
DUTIES AND RESPONSIBILITIES
Preparing tender document; check and verify contract agreements, conduct technical and financial evaluations; awarding purchase order upon approval with the necessary prior formalities fulfilled;
Ensure all the necessary insurance coverage for goods in transit, and space reservation for shippers; transport, customs and port authorities to expedite smooth and timely delivery of goods;
Plan, organize and manage all receipt and dispatches of various shipping and Bank documents while project is going on;
Supervising payment process for import service, insurance coverage or claims for wrong delivery, short landing and/or damages; Following up the progress of each purchase order, report status; ensure delivery and dispatch of the same;
Develop procedures and process documents on all activities listed below for operation phase
Report on Brewery past and present performance Vs Targets for control purposes.
Collate production, distribution and sales figures and produce appropriate feedback reports showing actual performance, against plan for management decision making.
Maintain a simple excel data base on Production, Sales and Distribution.
Use outcome of Production and sales meeting to plan availability of Production Materials.
Organize raw materials replenishment to ensure uninterrupted production flow.
Note deviations from Plans and seek explanation after consultation with the Operations Manager.
Monitor materials stock availability to meet production requirements always.
Give feedback to Operations manager to facilitate material planning.
Receive operations planning figures and break them down into weekly demand by brand. One brand only at start-up
Reconcile Brewery distribution (delivery) plan with daily production schedule to ensure that product mix conforms with demand for smooth distribution runs.
Participate in production meetings so that actuals and expectations can be aligned.
Liaise with the engineering manager for purchase of technical materials and sundry items.
Collect and store data on Suppliers.
Raise LWO and LPO.
Chase orders to ensure timely deliveries.
Evaluate suppliers regularly and sanction non-performing suppliers as appropriate.
Procure petroleum products in line with operations requirements
Provide Storage.
Dispense them in line with location policy.
Account for the stock monthly.
Manage third Party Millers/Transporters for effectiveness and optimum result.
Monitor grains vehicles movement.
Time receipts from Millers in line with production plan to reduce waste.
Operate/Maintain the weigh bridge to ensure that actual quantities are taken in on behalf of other departments.
Job Requirement
QUALIFICATION:
B.A Degree in Procurement, Supplies Management, Business Administration or related filled of study
WORK EXPERIENCE:
10 years’ experience in related area
LANGUAGE SKILLS:
Very good command of English and Amharic
COMPUTER SKILLS:
good command of MS Office word , Excel and power point
SPECIAL SKILLS
Maintaining an established work schedule.
Effectively using interpersonal and communications skills including tact and diplomacy.
Effectively using organizational and planning skills with attention to detail and follow through.
Writing and analyzing complex requests for proposals.
Managing bid processes and negotiating contracts.
Developing and implementing purchasing policies and procedures.
Effectively supervising, leading, and delegating tasks and authority.
Maintaining confidentiality of work related information and materials.
Establishing and maintaining effective working relationships