Main duties and Responsibilities: Under the supervision of the Project Manager, the Procurement Manager reports and performs the following duties:
Responsible for preparing, examining, analysing, negotiating, and revising procurement contracts documentation.
Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing procurement options.
Responsible for acquiring goods and services
Compare and evaluate products offered to determine if they align with the needs of the company.
Negotiate with sellers to determine the best price available and enact contracts with those providers once an agreement has been reached.
Actively work with other members of the organization to ensure that all products and services are provided as agreed.
Is accountable for monitoring the progress of procurement, sales, investigating variances, approving expenses, and ensuring that project billings are issued to customers and payments collected.
Responsible for assisting the department head in the preparation of all procurement, sales and financial data.
Responsible for managing company procurement contracts that stem from employment relations to supplier retention and new business negotiation.
Also responsible for liaising negotiations between the company and its business partners, ensuring that the procurement goals are reflected and benefit from each contract drafted.
Tasks Involved:
Develop and implement procurement contract documentation and agreements with potential clients;
Work with vendors and project future purchasing needs to ensure the demands of the organization are met without interruption.
Work with the financial departments within their organization to draft upcoming quarterly and annual budget requirements based on the projected purchasing requirements
Procure products by establishing contact and developing relationships with prospects; recommending solutions.
Work efficiently and effectively on all customs related processes
Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.
Identifies product improvements or new products by remaining current on industry trends, market activities, and competitors.
Develop contract documentation, conduct negotiations with suppliers and monitor performance.
Prepares reports by collecting, analyzing, and summarizing information.
Maintains quality service by establishing and enforcing organization standards.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
Liaison with retailers, distributers, and real estate developers;
Support in preparing of payment certificate for clients;
Handle issues regarding supplies, deficiencies in supply, and issues of warranty.
Maintain detailed and organized files.
Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
Alert the Project Manager and Finance and Administration Manager to any problems or issues with regard to procurement and sales.
On a regular basis, ensure that procuring and sales reports are reviewed and checked for data quality. Work directly and promptly with Project Manager to correct any inaccuracies.
Track payments and deadlines.
Analyse and mitigate risk.
Perform other duties as required
Job Requirement
Required Qualification and Experience The ideal candidate will possess the following qualifications:
Advanced university degree(Masters degree or Bachelor degree) in Procurement ,Business, or related fields
Frequent travels and stay at the rural project site
Minimum of 5 years of work experience in Procurement and marketing management in a senior position with detailed knowledge of procurement contracts
Computer proficiency including a strong working knowledge of Microsoft Offices
Presentation Skills, Client Relationships, Emphasizing Excellence, Energy Level, Negotiation, Prospecting Skills, Meeting Procurement Goals, Creativity, Procurement Planning, Independence, Motivation for Procurement and Sales
Proven track record of success-high performer
Ability to communicate in English and ability to communicate with persons from different cultures.