Overall Responsibility ______________________________________________________________________________ Working with and reporting to the Grant Manager, the Grant Officer is responsible to support and assist to the achievement of Country goals through resource mobilization, project grant coordination, ensuring grant compliance by implementing units, preparation of quality, accurate and timely qualitative and quantitative report as well as establish an effective working relationship with donors, Government agencies at all levels, the community and other relevant stakeholders by strengthening the communication and public relations strategy and network.
Specific Responsibilities
Grant Management Support
Assist the Grant Manager on development of quality concept papers and grant proposals.
Maintain adequate off-the-shelf proposals and concept papers for submission to donors in the event of fund availability.
Stay abreast of grant related information to promptly share with MSIE and MSI London
Ensure progress and changes made during project implementation are followed up and compiled for the Grant Manager periodically.
Follow up on MSI’s grant funding policies and procedures implementation on Area level
Ensure that all the requirements for approved projects are complied with.
Collaborate and follow up with project implementing units (such as Area Offices) to ensure quality zero-draft report is submitted.
Assist in writing narrative reports for donors, pulling together contributions from across the organization and bringing them together in a coherent and reflective manner.
Ensure report is impact focused through the compilation of stories, pictures and best practices.
Liaise with the Finance department to prepare financial reports to be accompanied by budget narration.
Ensure that all reports are compiled on time.
Support the Grant Manager during the planning of grant funded programs including budget forecasting. , share and monitor reporting timelines with all relevant departments and offices.
Ensure proper documentation of proposals, reports and other relevant data related to the grant funded program.
Project Budgets
Assist in pulling out relevant project financial data from an established Financial/Accounting computerized system and analyse expenditure against budget.
Support in the development of budget narrative report with emphasis in reflecting budget utilization rate and offering explanation to any under or over utilization.
Compliance
Grant proposals are submitted on time and conform to donors’ standards.
Grant related budget utilization is closely monitored to ensure proper and timely implementation of projects.
Financial utilization assessment report to be shared with departments periodically.
Grant related progress and financial reports are submitted on time according to corporate or agreed donor guidelines.
Conduct quality check of reports for grant funded projects and ensure that reports reflect the correct picture and thoroughly describe results achieved.
Communication and Training
Assess the needs of relevant staff and facilitate training on corporate grant management systems, proposal development and report writing.
After securing funding from donors, facilitate training to relevant MSIE staff on specific donor requirements, including contract details.
Develop project snap shot or highlight periodically to update MSIE staff on progress.
Partnerships
Ensure that Donor visits are effectively facilitated and portray a positive image and result in on-going programme/financial support.
Develop and advise implementing units on a systematic approach to maintain partnership (periodic meetings, joint activity implementation, etc)
Ensure MSIE is present in different forums and that the organization's image is promoted in these forums.
Advise and collaborate with Integrated Marketing unit to develop image building/promotional materials and ensure their dissemination to stakeholders.
Job Requirement
Person Specification ______________________________________________________________________________Required Required Educational Qualification:
MA /BA Degree in Management, Economics, Finance, Public Health, or related field
RequiredExperiences
At least 8 years directly relevant experience, possibly working in international organization, NGOs/Multi-lateral or Bi-lateral Funding Organizations on similar positions.
Skills Required, Attitudes and Attributes
Excellent ability in written and spoken English are essential
Understanding of basic financial management, and an ability to work with numbers, are an advantage
Excellent computer skills, including Word, Excel , PowerPoint and Outlook
High level of interpersonal communication & negotiation skills.