Sodo-Buee Child and Family Development Association (SBCFDA) is a non-government and non-profit organization working in partnership with Child Fund Ethiopia and dedicated to bring long lasting and sustained changes in the lives of disadvantaged children and youths through enhanced role of parents, youth and Children in all the processes. SBCFDA is currently looking for highly qualified Administration Assistant Who fulfils the following requirements:
Job Summary: The purpose of the Administration Assistant position is to administer, develop and properly implement the human resource policies and procedures of the Association. She/he is responsible for all HR and personnel issues at the project level. The Administration Assistant is also responsible for the proper administration and use of all project properties including vehicles, motor cycles as well as safety and security of staff and properties.
Responsibilities And Tasks:
Orient project staff on organizational policies and procedures and oversee full compliance;
Ensures that appropriate format for performance appraisal is in place and all staff have understanding of SBCFDA’s Performance appraisal system;
Ensure implementation of performance appraisal systems;
Advises the Association Manager on personnel management issues.
Manage accurate personnel records and non personnel documents, up to date archive;
Ensures that all staff are kept informed of policies and procedure and of any changes;
Handles employee grievances, disciplinary issues and other administrative problems according to SBCFDA’s policies and procedures and consult with the Association Manager
Ensure that all project properties and office compound are safe, secured and have Insurance coverage;
Ensure availability of adequate quality of program and office supplies and logistical services at all times;
Receive and issue goods in accordance with the rules and regulations of the organization.
Maintains property records and submit utilization reports regularly;
Provide adequate support to all project staff in all personnel and supply matters.
Handles to income letters, telephone call and maintain appointments schedule.
Attend incoming and outgoing mails and ensure that they all are attended;
Prepares periodic reports on HR management and property administration to the Manager;
Ensures that accurate logbooks/log sheets are maintained for the project vehicle & motor cycles;
Ensures that the office is secured and well-guarded 24 hours and all materials are available
Provides all the necessary administrative support to program;
Performs other duties as assigned by the Association Manager.
Job Requirement
Qualification and Experience: 10+3(Diploma) / B.A degree in Management, HR management, secretarial science and related filed with relevant experiences of 4/ 2 years respectively. Duty station: SNNPR Sodo Woreda Buee town coordination office. Number of required: one Term of employment: Annually renewed contract based on performance Language: Good communication skill both in Amharic and English. Technical Skills Required:
Knowledgeable about labor laws & property management;
Excellent personnel and property planning, organizational, analytical and decision making skills;
Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;
Good skills in the use of computers;
Strong interpersonal and communication skills and the ability to work effectively;
Ability in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.