To assist the Associate Director-Operations in planning and controlling of material and property transaction of ICAP-E
Major Duties and responsibilities
Collect copy of Receiving and Issuing Vouchers and post the records of each material transaction
Maintain an up-to-date Stock Card for each and every item. Reconcile the balance of the Stock Card with records of Bin Cards and with the actual balance on a regular basis
Ensure that support letter is written for the materials to be provided to ICAP-E supported sites, and make sure that materials are dispatched in accordance with the quantity specified in the support letter
Keep a separate record for all materials provided to ICAP-Supported sites
Undertake a follow-up on the receipt of the materials by the respective sites. Collect Good Receiving Note (Model 19) for each and every material sent out to sites. Keep itemized documents for each material support
Fix property tag on all properties provided to staff, and maintain updated records of Property Log Sheet for all properties provided to staff
Facilitate for a timely repair and maintenance of damaged fixed assets; discard obsolete and outdated ones with consultation of Immediate Supervisor
Provide list of the newly purchased properties to Insurance Co. and follow-up the renewal of Property Insurance Policies.
Perform other tasks as assigned by the immediate supervisor.
Job Requirement
Desired Qualifications and Experience
Diploma in Supplies Management and 5 years of experience.
Bachelors of Art Degree in Business and 2 years of experience.