Department: Global Programs Position Reports To: Chief of Party Position Supervised: Compliance Manager, Grants Officers, Finance Officers, Logistics and Procurement Officer Duty station:Juba, South Sudan
Overview:
The Finance and Administration (F&A) Manager will provide leadership in overseeing the financial and contractual aspects of a five-year USAID health program in South Sudan, the Integrated Service Delivery Program (ISDP). This large-scale program, operative in two states of South Sudan, aims to improve service delivery through a minimum package of quality primary health care services, and increase community access to these services. As a member of the South Sudan Associate Award Management Team, the F&A Manager works closely with the Chief of Party, Deputy Chief of Party, Program Managers, and others to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to Jhpiego. The F&A Manager will also ensure financial systems and reports are compatible with standard accounting practices and follow USAID and Jhpiego rules and regulations.
Responsibilities:
Provide guidance to the Chief of Party regarding the financial requirements of the project and office operations
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Maintain and administer project financial accounting system
Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system
Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
Direct the annual budgeting process for all assigned accounts
Work with the Project Director and Deputy Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs
Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
Work closely with auditors during audits of Jhpiego field program.
Make budget adjustments, and other cost improvement measures, as required
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
Prepare responses to donor’s questions on financial information or budget application/proposal numbers.
Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Under the supervision of the Chief of Party, plan and organize the administrative work of the project
Provide guidance, monitoring, and support to the office administrator and logistics manager, including procurement for goods and services; logistical support for local and international travel for staff and consultants; financial oversight of local sub-grantees as needed; and maintenance of office inventory
Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
Provide guidance and support for contracts development and management
Supervise project administrative and logistics staff
Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
Job Requirement
Required Qualifications:
BA in Business Administration, Finance or related field, MBA preferred
7+ years’ experience managing USAID grants and/or sub-contracts in sub-Saharan Africa
Knowledge of USAID or other USG assistance policies and procedures
Demonstrated experience organizing resources and establishing priorities
Ability to gather data, compile information and prepare reports
Strong oral and written communication and presentation skills in English