Job Title: Training Coordinator Duty Station: Addis Ababa with frequent travel to regions Line Manager: Training Advisor
Major Duties and Responsibilities
Assist the training advisor in organization of trainings through creating regular contact with technical staffs, regional offices and trainers
Responsible for dispatch and confirmation of training correspondences e-mail, fax and hand delivery
Backstop training advisor in maintaining communication with staffs and implementing partners
Work with the training advisor in identification of contact of trainees and trainers
Responsible for collection of Training information management system (TIMS) forms, checking for completeness and proper recording of same in ICAP database and record files
Ensure proper filing of ICAP-sponsored training/workshops TIMS
Maintain and update training database for all ICAP-sponsored trainings, workshops and meetings periodical check-up for data harmonization in the database (i.e. ICAP)
Archive all training related information such as TIMS both in hard and soft copy, trainers and trainees evaluation result and training report.
Enter participant information regularly into train-soft database in a timely and accurate manner and follow up on the timely collection from regional offices, file the original copy properly.
Regularly communicate the training data to ICAP regional office for update and support them how to use the information for decision making.
Coordinating training logistics with logistic unit of ICAP-Ethiopia
Prepare training invitation letters and communicate with ICAP regional offices and Regional health bureaus.
Develop and maintain training program files including correspondence with staffs, conference organizers, regional offices and partners, keep records of TIMS forms chronologically
Follow up on the preparation, signature and distribution of certificate as per the training SOP
Assume other duties as needed and assigned by the immediate supervisor.
Job Requirement
Required qualification and experience
University degree in public health or related discipline
At least five years of experience in planning, organizing and facilitating in-service training
Familiar with training data entry
Willing to travel out of Addis for more than 5O% of the time
Ability to establish and maintain effective working relationships with staff and partners