Engagement with the senior management team, meeting regularly to discuss organizational concerns/issues
The existence and maintenance of an accurate and timely Management Information System. This includes, among other things, overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to program implementation.
Supervision, audits and controlling and implementation of corrective actions related to the DRC standards for operations. This includes, among other things, supervision of all financial reporting and financial procedures, including the monthly schedule for financial reporting to HQ, donor reporting and audits, cash flow and liquidity management, legal framework and reporting relations to national authorities.
Training and training needs assessments as part of improving compliance with DRC standards. This includes on-the-job training, instructions and relevant follow up measures, as well as the design and conduct of more topic-bound training sessions.
Systems development and roll out of systems already developed in close cooperation and coordination with DRC’s headquarters. This includes tools for monitoring shared expenditures, donor co-funding and decentralized book keeping and grants management systems.
Ensure that all administrative and legal-related systems are accurate and maintained. This includes ensuring that local human resources related procedures are in line with the local labor law; ensuring that the expatriates receive all necessary paperwork to work in Ethiopia, including business visas as well as work and residence permits, receive driver’s licenses, and are registered with the appropriate offices; assisting in keeping the organization’s registrations in country and the regions in which it works up-to-date with the federal and local governmental authorities; and making sure that the 70/30 program/administration division of budgets required by Ethiopian law is rigorously adhered to.
Support the deployment of expatriate staff members, especially as regards travel, shipping, housing, and Country Office compliance with the DRC Terms of Expatriate Employment.
Provide technical support to all of the areas under the HoFA’s supervision, specifically finance, administration, human resources, logistics, and procurement.
Work to build the capacity of finance and administrative staff members throughout the DRC Ethiopia operation through frequent in-service training sessions and mentoring support.
Direct supervision and management of staff in the relevant areas of responsibility.
Job Requirement
B.A Accounting or Business Administration or other relevant discipline or MBA
Eight to ten-year proven experience in finance and administration preferebly in international non-profit organization. Of which at least four years of experience at a senior management level.
Ability and solid experience to think and work strategically in both finance and administrative functions.
Outstanding competence in relationship management.
The ability to manage the interface between the Program Department and the Support Services Departments and to work seamlessly across the organization, setting goals for accountable and responsive service delivery.
Experience in managing a response to a rapid-onset emergency.
The ability to lead, inspire and empower others.
Knowledge and understanding of administration and finance concepts, practices, systems, and procedures.
Fluency in writing and speaking of both English and Amharic
Excellent computer applications skill
Have a transparent and participatory management style.
Good decision making, pro-active problem solving skill and initiating and sustaining action.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in diverse contexts.