WORK LOCATION: Addis-Ababa NUMBER OF POST: 1 (One) SUPERVISOR: Accountancy Manager TASKS: Control the daily cash/cheque management, by checking the data reliability, tracking invoices and submitting monthly accounts in accordance with the MSF protocols to provide accurate, updated financial information. DURATION: One year with a possibility of extension Salary: In accordance with the organizations salary scale and policy
Job Summary
Know perfectly, respect, and ensure strict compliance at any time with MSF standards :
Responsible for cash kept in petty cash boxes under his/her responsibility, ensure they are safely and properly managed, stored under key during the day, returned to Finance and HR coordinator in the evening
Monitor cash available, anticipate needs for the day (payments, advances), request cash need for the day to finance officer/manager
Perform currency exchange transactions as requested by officer/manager and according to the country exchange policy
Maintain an updated cashbook for each petty cash box, record immediately every single transaction IN/OUT of the cashbox in the cashbook, ensure the cashbooks balance reflect at any time the actual amount of cash kept in the cash boxes.
Payments of suppliers in a strict but swift manner, in accordance with the MSF purchasing and payment procedures for the mission
Ensure close and proper follow-up of all cash advances (extra-accounting), ensure issuance and settlement.
Ensure strict compliance with cash control procedures for each cash cashbox/currency: daily cash count, weekly cash inventory including reconciliation, complete cash inventory performed and signed on last day of the month
Investigate any cash discrepancy, report to finance manager if not identified.
Close follow-up of refunds to be claimed & reimbursed (private phone calls, medical expenses, etc.)
Prepare cheque payments, transfer requests and bank reconciliations for all bank accounts directly managed
Ensure copies of cheques / proof of transfer are always attached to voucher, for payments from bank Balzac
Responsible for quality of vouchers: ensure they are in strict compliance with MSF standards and Finance guideline,
Ensure proper filing and archiving of monthly accounting, according to MSF standard (originals in capital and copies only remain on the field, classified by month /balzac/ voucher number, including copies of monthly closing documents).
Ensure encoding is done every day, consistency with receipts, accurate use of chart of accounts, respect of standard encoding guidelines for descriptions, etc.
Check and prepare all original monthly paper accounting documents:
Provide the complete folder of paper accounting to Finance manager latest on the 2nd of the following month
Perform timely payment all relevant taxes according to local legal obligations
Job Requirement
Requirements
Education: Essential Degree or professional qualification in accounting / finance / business administration.
Experience: at least 1 year of experience in administration and similar position, experience with NGO is an asset.
Languages: Amharic and English compulsory, others is an asset