Job Title: Administration and Finance Assistant Duty Station: Semera Required Number 1 Line manager Regional Director Direc Report None
POSITION SUMMERY
Provide administrative support, including cash handling, filing, typing and answering phones for regional office.
MAIN DUTIES AND RESPONSIBILITIES:
Maintain regional office petty cash and revolving funds and ensure disbursements are made in accordance with ICAP policies and procedures
Maintain supplies and ensure that sufficient supplies are available for office
Maintain and update property log for region. Ensure major property is properly tagged and registered.
Make disbursements and maintain ledger for temporary and support staff.
Complete regional office travel and expense reports and ensure that expenditures are in accordance with ICAP policy.
Coordinate purchase activities with Addis Ababa Office
Travel to the field to facilitate per diem and transportation payment to participants of trainings, conferences, or meetings, to effect payment for training halls, refreshments, supplies and other items required for trainings and meetings.;
Settle travel and training/meeting advances in time as per CIP standard operating procedures;.
Get the petty cash fund and revolving fund replenished as per the CIP standard operating procedures;
Work closely with the ICAP-E Sub-grant team in conducting periodic sub-recipients visit and providing the necessary support to the Subs.
Perform other duties as assigned by his/her immediate supervisor
Job Requirement
REQUIRED QUALIFICATION AND WORK EXPERIENCE:
Bachelor degree in Management or Accounting or related field with two years of related experience. OR
Diploma in Management or Accounting or related field with four years of related experience
NGO experience is advantageous
Knowledge, Skill and Ability Required
Ability to establish and maintain effective working relationships with subordinates associates, other department directors and managers and external bodies.