General Assignment: Responsible to manage the implementation of Community Based Disaster Risk Management Program in ACF Borena Base, particularly in three Woreda of Borena zone (Dahs, Miyo and Moyale), Oromia Region State.
Responsibility: 1:Plan and implement community based DRR/DRM program:
Plan activities for program implementation (detail action plan ) and achievement of program goals in order to achieve the set objectives;
Perform food security and livelihoods situation and/or vulnerability assessments ( majorly baseline assessment, surveillance and rapid/emergency analysis)
Managing the day-to-day activities of the program working closely with Field Coordinator to ensure adherence to donor and ACF policies, mission and regulations.
Network with kebele, woreda and zone level government officials and any other relevant NGO operators to ensure smooth operation and cooperation on projects.
Developing annual physical and financial plans of the program and ensure the implementation of these plans
Prepare and organize project activity related memorandums of understanding to be signed with beneficiaries and other relevant partners.
Organize and facilitate trainings in partnership with ACF partners at woreda and zone levels in consultation with FC.
Ensure relevant and accurate data are gathered and properly analyzed for project planning in accordance with donor’s requirements and ACF mission and participate in project development including timeframe and log frame creation and management.
Ensure relevant development partners like local community members (children, youth, adult males and females), recognized leaders and concerned woreda line offices participate in the project planning process.
Liaise with logistics to ensure procurement plans are implemented and tracked according to ACF and donor regulations.
Ensure that efficient systems to support all aspects of the program are in place and support the effective use of program resources in compliance with ACF policies.
Ensure that all program activities are implemented efficiently and effectively to maximize impact and sustainability.
Develop creative ways to implement projects if there are problems with the proposed plan and communicate the same to FC and TAs in a timely fashion.
2: Monitoring and evaluation:
Follow up critically the evolution of the disasters situation of the area
Propose timely responses for the predicted hazards
Initiate new project development (prepare concept notes for projects) based on accurate baseline surveys and information.
Participate actively in developing a coherent and sustainable DRR/DRM strategy for the country
Plan and implement regular project monitoring and evaluation activities (periodical meetings, joint monitoring visits, annual assessments, etc.) among project staffs, partners and stakeholders to provide up-to-date information, feedback on the status of project implementation.
Monitor and evaluate expected outputs & program objectives using logical framework approaches.
Ensure proper project plan preparation and tools are in place for project monitoring & evaluation.
Conduct regular site visits to monitor the implementation of activities and give guidance to HoPs and community development agents majorly in areas of animal asset building/animal health activities/fodder development/rangeland management/dry land crop farming promotion, establishment and management of community based local institutions in DRM/PFS/IGAs/VSLAs sectors;
3:Team/Personnel Management:
Organise the team work and plan of actions (planning/responsibilities) per weekly and monthly basis;
Participate in the recruitment of staffs as required;
Carry-out personal performance appraisal the team members;
Identify teams` training needs and develop the capacity of the team by delivering on job training ;
Work and collaborate transparently and efficiently with all the support departments both at base and capital levels especially for timely purchasing and distribution of the necessary agricultural inputs for project beneficiaries ( raising of PRs and follow up its progress)
Create a productive working environment for staff and stakeholders to enable them to achieve the desired goals of the organization.
Motivate staff to contribute their knowledge, skill and experience unreservedly for effective and efficient program implementation.
Promote team spirit amongst staff for sharing of responsibilities to make the program successful.
Proactively develop the capacity of project staffs.
Ensure all staff job descriptions are developed and up to date.
Ensure mid-term and annual performance appraisals are conducted and completed for all staff.
4: Financial Management
Manage the project budget to ensure accurate and effective use of funds.
Facilitate the monthly budget projections and cash needs projections for the project and ensuring adequate funds are available at all times.
Developing annual financial plans of the program and ensure that these financial plans are implemented in accordance with annual physical/activity plans
5: Reporting
Develop tools necessary to track project progress and communicate regularly to all program teams and other responsible bodies (TAs, FC, GRO, DCDP, etc.).
Collect, analyze and disseminate in a timely manner project progress reports in consultation with partners, stakeholders, technical advisors, partner agencies and other relevant sources of information.
Ensure that monthly, quarterly, biannual and annual internal and external reports are prepared in accordance with the agreed upon formats with complete information required in line with requirements and set objectives and submit them to the appropriate parties on time.
6: Representing ACF
Participate at zonal and Woreda level meetings and workshops mainly in related with CBDRM and technical working groups issues;
Develop a network of contacts at base level (INGOs, Government, technical or scientific, security) to allow a smooth implementation of the project.
Implement other duties and responsibilities assigned by the Field coordinator
Job Requirement
Education /specific degree /special skills:
Bachelor’s Degree in Agriculture /Food Security Animal Science/ Socio Economics/Development Studies and other related/equivalent disciplines with a minimum of three to five years of experience in similar capacity.
The candidate/employee should have proven experience, skills and knowledge especially on food security and livelihoods diversification on agrarian context
she/he will have strong communication, analytical and reporting skills/techniques, capable in organizing, planning and coordinating project activities and follow up a team
She/he also has to have high level of understanding of Humanitarian working principles and good knowledge in Sphere/LEGES standards
Best in Computer knowledge – Good knowledge of both English and Oromifa (read, written, spoken)
Willingness and enthusiasm for working with rural and vulnerable communities in the proposed intervention areas.
Salary and Benefits: According to ACF salary scale and Social benefits policy.