Department: Human Resources Reports to: Administration Head Report: Direct (#) Housing officers, Canteen, telephone operator Indirect (#) 0 Duties & Responsibilities Purpose The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, manpower planning and performance monitoring.
1. Provide support to supervisors and staff
Ensure that accurate job descriptions are in place
Provide advice and assistance with writing job descriptions
Provide advice and assistance when conducting staff performance evaluations
Identify training and development opportunities
Organize staff training sessions, workshops and activities
Provide staff orientations and inductions
2. Monitor staff performance and attendance activities.
Monitor daily attendance and report them to various functions
Investigate and understand causes for staff absences.
Recommend solutions to resolve chronic attendance difficulties
Provide advice and recommendations on disciplinary actions.
Monitor scheduled absences such as annual leave and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of operation
3. Coordinate staff recruitment and selection process
Provide advice and assistance to supervisors on staff recruitment
Prepare notices and advertisements for vacant staff positions after the approval
Screening application forms and short-listing the candidates
Schedule and organize interviews/exams
Conduct reference checks on possible candidates (if needed)
Prepare and monitor orientation and induction for the new recruit
Inform unsuccessful applicants
4. Provide information and assistance to staff and supervisors on work related issues.
Implement human resources policy and procedures.
Promote workplace safety.
Explain provisions of the HR policy & Procedure and labor law
5. Manage HR routines
Ensure that annual leave are registered and as per the schedule
Manage personnel data filling and system
Ensure that all HR records are held securely, manage personnel data filling system (both manual and electronic)
Generate monthly HR Report monthly that includes number of employees by category (classified), annual leave, sick leave, absenteeism, training, orientation etc
6. Provide support in handling staff Housing
7. Manage the recruitment and replacement daily laborers
8. Perform other related duties as required at the farm and requested by the manager
Job Requirement
Education: Min requirement: Diploma or Degree in HR or Management Experience Work: 2 years of relevant experience
Specific Skills 1. Proficient in HR matter. 2. Able to communicate well with all levels of people. 3. Good writing and analytical skills. 4. Meticulous, detailed, well-organized and able to work independently to meet datelines. 5. Expert user of MS Excel and numerically inclined. 6. Excellent communication and interpersonal skills. Behavioral competency 1. Maintain standards of conduct 2. Respectful and trustworthy 3. Demonstrate sound work ethics 4. Consistent and fair