Job Title: Senior Logistics Officer Required Number 1 Duty Station: Addis Ababa Line Manager: Associate Director-Operations Direct Reports: None
Overall Objectives for the Job Assist the A/Director-Operations in executing purchases as per the established policies and procedure.
Major Duties and responsibilities:
Plan, organize, and implement procurement management system in accordance with the established Procurement Manual/Standard Operating Procedure.
Ensure competent quality execution of all regular purchasing duties
Maintain complete and updated purchasing records/data and pricing in the system.
Execute and monitor all regular purchasing duties.
Assist in managing and following up foreign purchase.
Fulfill all the required customs formalities to clear goods from customs ware house
Ensure that all the procured items are delivered as per the specifications and handle and monitor claims to vendors for defectives, shortages, and missing parts.
Coordinate with suppliers to ensure on-time delivery.
Ensure that the preparation of purchase orders in accordance with the established policies and procedures.
Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
Ensure that official goods receiving voucher is prepared and issued for all items delivered by vendors.
Submit procurement activity report at least on monthly basis.
Perform other tasks as assigned by the immediate supervisor.
Job Requirement
Educational Background & Experience
BA degree in Purchasing and Supplies Management with two years of related experience
Diploma in Purchasing and Supplies Management with four years of related experience