Background African Bamboo is a forestry, wood, and bio-energy Company established since 2012, and is headquartered in Addis Ababa, the Capital of Ethiopia. The major objective of African Bamboo PLC is to optimize the multi-purpose benefits of bamboo resources in Ethiopia to its fullest by sustainably exploiting parts of the huge Ethiopian bamboo resources, producing compressed panels and decking for the export market, as a sustainable and competitive alternative for the hardwood version of it.
Main duties and Responsibilities: Under the supervision of the Administration Manager, the Executive Secretary and Administrative Assistant performs the following duties:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls.
Organize and support all business and project administration tasks in accordance with the relevant policies, procedures and play a paramount role in assisting the overall administration functionality within the company
Undertake general administration duties including document management system for electronic and paper and outgoing and incoming letters in an organized manner
Schedule and coordinate meetings and appointments for Managers
Assisting in the coordination and execution of all actions and procedures related to the timely processing of Visa, Work permit ,license and other government established formalities for foreign employs and Interns
Responsible and controls the overall tasks of the executive secretary and Administrative Assistant as to undertake the technical & corporate services for due diligence, and standards
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives both abroad and inland.
Compile, transcribe, and distribute minutes of meetings.
Responsible for keeping records on track and completing key program tasks in a timely manner; coordinates collection, entry, and analysis of data.
Job Requirement
The ideal candidate will possess the following qualifications
BA Degree and above in Administrative Management and Secretarial Science or related field of study
8 Years direct work experience in an Executive secretary and Administrative assistant capacity,