Position: Admin/Finance Manager Department: Administration Location: Addis Ababa Supervisor: Country Director Duration: Through 28/02/2016 Terms of Employment: Contract through February 28, 2016, with 45-day probationary period and a possibility of extension.
General Description of Role The Administration/Finance Manager based in Addis Ababa will report directly to the Country Director. Together with the Country Director, Admin/Fin Manager in Addis Ababa will play a key role in ensuring legal presence of the CVT Ethiopia and its expatriate staff at Addis Ababa level. In addition, together with the Country Director, Fin/HR Officer in Shire, and Admin/HR Officer in Mai Tsebri will be responsible for uniform and correct application of internal policies and procedures within CVT Ethiopia.
Main Responsibilities 1. Administration
Represent CVT to the central government and CVT attorney, as delegated by CD, and communicate appropriate information with other offices.
Chair office meetings and ensure clear internal communications via meetings, developing and distributing meeting minutes, and posting memos.
Receive official visitors and represent CVT in external meetings as appropriate.
Manage official correspondences.
Maintain organized and secure filing system for organizational documents/agreements.
Provide supervision for staff based in Addis Ababa.
2. Finance
Ensure compliance with Ethiopian, donor's, and CVT's requirements on financial spending and documentation.
Maintain Petty Cash account, and disburse necessary cash for expenses upon verification that necessary authorizations are obtained.
Keep track of spending and budget, and work with relevant parties to ensure that the program does not run out of cash.
Ensure correct procurement process is followed.
Perform cash counts.
Verify periodically the market price for various supplies
Ensure all necessary documentations are gathered, and each transaction is documented both in paper and in accounting software correctly.
Execute payments through checks and transfers.
Calculate salary and benefits, and make timely payments upon verification.
Keep organized and secure filing system for all financial documents, both in hard and soft copies.
Assist CD in producing monthly financial report
Put together finance documentation for HQ submission.
Draft monthly projection in collaboration with relevant parties.
Assist in in-country auditing process.
3. Human Resources
Ensure implementation of CVT policies, including working hours and workplace behaviors.
Implement disciplinary measures, in consultation with direct supervisors and senior management.
Distribute, verify, and collect timesheets for all staff.
Ensure tax and benefits are correctly calculated, and the payments are made on time.
Conduct recruitment process, including posting advertisement, drafting job description and contracts, organizing and participating in interviews, and providing orientation for new hires.
Maintain personnel file and keep track of employment contracts.
Plan and keep track of staff leave and other absences.
Job Requirement
Required Qualifications 1. BA Degree in Accounting or other related field. 2. Minimum 8 years of experience working in a similar setting for INGOs. 3. Thorough understanding of labor regulations as well as regulations and policies governing operation of INGOs and expatriate staff. 4. Advanced knowledge of Microsoft Office software and at least one accounting software. 5. Fluency in English and Amharic. Understanding of Tigrigna a plus. 6. Ability to work independently and in a team of diverse backgrounds. 7. Excellent communication, organizational, people management, and analytical skills. 8. Detail- and result-oriented, self-starter, adaptable, and committed to humanitarian work.