The ILO Country Office for Ethiopia and Somalia is seeking to recruit a highly motivated and qualified candidate for the following position for a period of one year (with possibility of extension).
Senior Finance and Administrative Assistant: GS 6 Supporting Smooth Reintegration of Returnees and improved Management of Labour Migration in Ethiopia
Background of the Project The forced repatriation of some 163,000 Ethiopian migrants from the Kingdom of Saudi Arabia (KSA), combined with a significant number of reported cases of abuse and mistreatment of migrants and a temporary ban on low-skilled migrant workers going to the Middle East and Sudan introduced by the Government of Ethiopia (GoE) in 2013, have put migration at the forefront of Ethiopia's agenda. Returnees often face severe difficulties upon return, in particular in terms of obtaining and/or creating alternative decent livelihood opportunities, and especially in a situation of mass return as recently experienced. As a consequence, unless adequate support is provided to reintegrate the returnees, a large proportion might choose to re-migrate, putting them at risk of becoming victims of re-trafficking and exploitation.
To this effect, the ILO, together with key partners in Government and non-state actors, will implement a three-year Technical Cooperation Project funded by the European Commission entitled, “Supporting Smooth Reintegration of Returnees and Improved Management of Labour Migration in Ethiopia”. The project aims at supporting the efforts of the Government in reintegrating the returnees. Given the current situation of returnees, support is needed to the government and civil society to provide social and empowerment support to returnees such as career counselling, market-oriented skills training, and sustainable livelihood e.g. through job-placement, micro and small enterprises development or access to financial services. The overall objective of this project is to improve the lives of migrants and returnees through strengthened labour migration and reintegration services. The specific objective of the project is to improve social and economic opportunities for returnees, with a particular focus on vulnerable groups.
General Duties The Senior Finance and Administrative Assistant will be responsible for overall financial support, supervision of project financial activities, as well as overall financial reporting. In addition, the SFAA will be responsible for overall administrative activities of the project. The SFAA works under the overall guidance and technical supervision of the Chief Technical Advisor (CTA) for the project in Addis Ababa and in collaboration with the Financial Department of the ILO Regional Office for Africa.
Specific Duties
Establish a financial management system for the project based on the financial policy of the International Labour Organization;
Maintain financial documents for the project in orderly manner,
Compile, monitor and revise yearly specific budgets for the project with the supervision of the CTA;
Produce financial reports that show the details of project expenditures against budgets on a quarterly basis for purposes of monitoring and proper planning;
Regularly monitor project delivery and produce relevant reports, and prepare clear, user-friendly spread sheets, reports and/or other supporting documentation.
Check and record financial transactions from multiple project budget lines for accuracy;
Check and record external and internal payment authorizations;
Organize data and information, and prepare and maintain records, documents and control systems for the monitoring and evaluation of the project;
Assist in issuing of external collaboration contracts and service contracts;
Advise the CTA in all aspects of accounts and financial control procedures in order to ensure strict compliance with ILO financial rules and regulations, as per guidance from the Financial Department of the ILO Regional Office for Africa;
Make the CTA aware of any financial/funding problems that may impact on the programme reaching its objectives;
Meet financial requests in a timely manner allowing for processing times;
Assist in providing responses in respect of accounting and audit queries that may be raised by the Donors, the verification unit of the Africa Regional Office and ILO HQ, related to accounting and/or financial transactions of the programme;
Organize workshops, trainings and meetings;
In line with ILO Procurement Rules, Requisition office supplies and equipment locally and abroad, and arrange for control of distribution and maintenance of inventory records;
Make travel arrangements, hotel reservations and prepare travel authorization forms;
According to ILO's rules, ensure discharge of financial responsibilities for the projects contractual obligations to third parties;
Provide full secretarial, administrative and financial support for the project; and
Perform other financial or administrative duties as assigned by the supervisor.
DUTY STATION AND REMUNERATION The position will be based in Addis-Ababa. The ILO offers a competitive remuneration package in accordance with the United Nations common system of salaries, allowances and benefits.
Job Requirement
Qualification and Experiences: Education: Completion of secondary school education, plus formal training in accounting and/or Finance from a recognized institution. A University Degree in Finance and Accounting would be considered as an advantage.
Experience: Six years of progressively responsible experience in Finance and administration.
Languages: Excellent command of English and Amharic.
Required Competencies:
Demonstrated extensive knowledge in appropriate software such as accounting software, MS including Excel and Word processing.
Extensive knowledge of financial rules regulation and accounting principles.
Extensive knowledge of standard administrative procedures.
Ability to communicate effectively both orally and in writing.
Good organizational skills.
Ability to create and maintain electronic and paper filing systems.
Ability to produce clear financial reports.
Demonstrated analytical skills, high standards of ethical conduct including confidentiality, accuracy and attention to details.
Ability to work with owns initiative as well as a member of a team.