Provide support to the HR Base Administrators and to the programs, capitalise the mission’s HR information for a harmonized HR management.
Duties and Responsibilities:
1: Participate in managing the national staff and ensuring administrative follow-up of the files
Undertake all the recruitment process for capital positions: cross check the needs, job description, check internal competencies availabilities, job offer, test, interviews, induction, follow up of probationary period;
Ensure that the recruitment process is followed;
Supervise and support base recruitments;
Organise and supervise written tests for candidates coming from Addis Ababa;
Ensure that all employee has an updated JD;
Keep history file for all employees career development in ACF: promotion, salary evolutions, trainings;
Take part in the yearly appraisal process of all the mission: organise the planning of appraisals and support the HR base administrators, participate in the appraisal trainings, collect and compile the completed appraisals from all the bases;
Update and develop the training catalog of the mission;
Participate on the assessment of the training needs based on the appraisals; manage and roll up the training plan for the mission with the support of CHRM;
Collect, validate and compile the bases’ databases monthly;
Collect the draft database from all bases and compile the HR statistics monthly;
Receive the monthly reports form the bases and provide support regarding the needs;
Lead the cost of living assessment for Capital and collect and compile those of the bases;
Administer social benefits for the Capital employees (leaves, per diem, medical coverage, bonus, loans, advance on salary…) and participate of their revisions;
Supervise the social benefits for the assigned basis (leaves, per diem, medical coverage, bonus, loans, advance on salary…) of the base HR Administrators;
Prepare the new employment contracts, amendments and renewals for the Capital basis contracts;
Check the bases contracts, make them signed by the Country Director and send them back in due timing;
Ensure that personnel files are up to date for every employee;
Prepare the monthly payroll for the Capital and check those of the bases;
Prepare monthly staff list for all ACF employees based on the assigned regions and save both on a soft copy and hard copy.
2: Contribute to exchanging information and to respecting the HR procedures:
Organize information meetings with national employees on the HR rules and procedures;
Organize information meetings with national employees on the HR rules and procedures;
Inform new employees of the internal rules;
Train the managers on HR procedures;
Give the managers the necessary information to allow them proper management;
Receive possible requests and complaints from the employees and inform the CHRM if necessary;
Provide support to HR on the bases;
3: Manage the administrative management of international staff whenever delegated:
Participate in arrival of briefing and departure debriefing along with CHRM;
Follow up of end of contracts;
Follow-up of annual leaves and break requests;
In the absence of CHRM and upon delegation proactively communicate with HQ regarding international staff management
Follow-up and payment of allowances: break allowance, child allowance, per diem, cost of living for weekends and couple status: transmit all information to accounting for payment.
4: Participate in dealings with the partners:
Participate in meetings with the lawyer whenever assigned;
Participate in inter-NGO meetings whenever assigned;
Work with Government in Pension /PF Scheme or with any governmental bodies as directed.
Job Requirement
Educational Qualifications and Skills Required:
BA Degree in Human resource management, Business Administration, Management or related field from a recognized university/college with a Minimum of 4 years of professional experience in the related area of work/expertise; INGO experience is advantageous.
Skills:
Good computer knowledge
Knowledge of the Ethiopian Labor Law
Rigor and organizational skills
Attention to details
Sense of confidentiality
Good relational qualities
Good command of Amharic andFluent in English
Salary and Benefits: According to ACF salary scale and Social benefits policy