Save the Children (SC) has an opening for the following positions. If you are interested to join our team, please review below each position’s specification and requirement to help you make a decision
Code: 0673
Place of Work: Addis Ababa-60% and 40% Woldiya, Yabello and Dollo
Programme/Unit: DFAP
Length of Contract: September 30, 2015
JOB Summary
The incumbent will work closely with Addis Ababa based program management and field based managers, logistics and finance teams to ensure that the program financial operations are up to speed and line with both SCI and USG requirements. S/he will through continuous reviews and troubleshooting ensures that SCI financial and compliance procedures are adhered to all times across operational areas. Under the supervision of the Chief of Party, the position will be responsible for ensuring that all operations and partners meet the SCI/donor requirements including ensuring budget planning, monitoring, and reporting are delivered in a timely manner.
KEY AREAS OF ACCOUNTABILITY:
Financial System & Grant Management
Implements a system that will allow the program to anticipate risks and ensure compliance with key SCI and donor requirements.
Maintain an up-to-date inventory of all lists and procedures as prescribed by both SCI and USG and ensures all program teams have relevant documents in hand.
Conducts training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements
Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner
Works with COP and Sub-Budget Holder and Awards Coordinator to ensure that monthly grants meetings, and complete allocated action points arising from the meeting
Collaborate with the Awards Unit to ensure implementation of all donor compliance requirements in coordination with other departments - Awards
Program Delivery
Work with regional managers to ensure solid fiscal planning of budget in line with program implementation.
Works with the COP/DCOP and Program Senior Program managers to anticipate delays and variations in spending and initiate corrective actions.
Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
Support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
Work with the Budget Holder to prepare any budget revisions and projections and respond to any questions.
Support the Budget Holder in confirming availability of funds for all requests for payment or charges to awards
Ensure that regular monitoring visits are conducted with partner and field offices, at least once per quarter focussed on troubles shooting and supportive on the job-training.
Works with Awards team to ensure appropriate financial advances, reports are submitted to the donors.
Maintains an up-to date list of donor and SCI regulations that ensure compliance and disseminates the same to all program teams as is relevant.
Leads as the program contact in budgeting for PREPs and other amendments as required.
Will support program close out from both financial and programmatic side.
Award Reporting
Works with woreda staff to generate quality financial reports to the GoE offices
Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the Project Director
Review monthly financial reports from the provincial teams to ensure accuracy and to provide regular feedback to project staff and partners
Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
Supports the CoP in clearing and updating all Fund Summary issues and ensuring both SCUS and Awards Unit have taken into account operations considerations in amendments and on-going monitoring
Work with Awards Coordinator to follow up on any questions or issues raised by SCUS/USAID/GoE, ensuring input from CoP and other support functions as required.
Prepare a consolidated annual financial report, including a cumulative life of project report – Awards and Finance
Audit Function
Provide information and support to donor and annual external audits as required
Job Requirement
Essential
Advanced Degree in Accountancy from a recognized institution or other related field
3+ years of professional experience in grant compliance, auditing and financial management with 2 years on USAID/FFP or other USG Grants
Knowledge and experience using various financial packages including SUN and Agresso systems
Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills
Proven ability to prepare budgets and donor financial reports
Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment
Willingness to travel extensively to remote and harsh locations to monitor financial processes and provide capacity building for staff
Excellent oral and written communication skills
Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies
Demonstrated capacity and prior experience in supervising others as a coach/mentor to develop financial skills of colleagues
Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams
Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.