JOB SUMMARY:
ROLE PURPOSE:
Reports to the Deputy Financial Director and maintains a strategic view of the budget development function and works collaboratively across members, Awards, Program Development Unit and other departments of the country office. Responsible for fundraising budgets for 100mUSD annual portfolio, culminating in over 100 proposals per year,
S/he is the focal person for Master budget development, periodical forecasts, proposal budgeting in particular a review role, ensuring that the task is covered by the Budget Development Coordinators. S/he plays a key role in supporting Senior Management including the Program Development Director and Award Directors in proposal development, thus contributing to the timely submission of quality proposals to donors, by ensuring compliance of proposal budgets and related budget narrative to donor’s rules and regulations. S/he ensures that tools and templates are developed and used consistently for budget development sustainability and accurate cost recovery.
S/he also supports the wider Awards Unit, PDQ & PO departments in understanding and translating the master budget into proposals which enable the Country Programme to take a deliberate and meaningful approach to gap analysis and targeted income generation for coverage of Non-Thematic Costs (NTC) to enable quality programme delivery.
KEY AREAS OF ACCOUNTABILITY:
In line with SCI’s full spectrum programming, these key areas of accountability apply to SCI Ethiopia’s work in emergencies (acute and chronic) and in development settings.
Key Role responsibility – Planning and Budgeting
· Lead the development and periodic revisions of the SCI Master Budget and annual/periodical projections of expenditures and funds in coordination with Awards, PDQ and the rest of the finance team.
· Work with all stakeholders on budget realignments, revisions and rephrasing where required.
· Build strong relationships with the Awards Unit, PDQ, Programme Operations, SC Members and provide support as required to ensure call for proposal budget requirements are understood and supported at country office level.
· Work with PDQ and Awards Unit to ensure that the thematic, cross thematic and operational cost of donor budgets are accurate, well developed, phased correctly and are available for uploading into the financial system in a timely fashion.
· Provide support to Proposal developers to ensure that relevant Support costs (including the Addis office and field office running costs) are factored to all proposals in order to achieve full cost recovery.
· Provide support to Reporting team in interpretation of the master and proposal budgets.
· To ensure that all donor budgets are mapped in both SCI format and donor format and are accurately phased and linked to the Master budget.
· Ensure that all budgets are entered into the financial system Agresso and phased correctly.
· Develop and tailor budget templates, tools, and justifiable costing strategies for new proposals meeting SCI, donors and members requirements.
Promoting Learning for Cost Strategies and Decision Making
· Support the Program Development Unit in by working to reduce cost questions through proposal stage and improve budget quality and feasibility:
o Provide proactive budget narrative with clear justifications for cost recovery to reduce number of donor queries, improve quality and increase likelihood of acceptance of costs by SC Members and donors.
o Provide guidance to cost and pricing in the development of cost-related responses to post submission questions; support, as requested, staff participation in cost proposal clarifications or negotiations with donor representatives.
o Monitor effectiveness of budget development by working with Finance, Awards and Program Operations to verify accuracy of budget design for implementation and cost recovery.
· Review the cost and business requirements of Requests for Proposals and customer requests for contract modifications and lead in development of a pricing strategy/approach.
Line Management & Capacity Building
Reporting and Representation
QUALIFICATIONS AND EXPERIENCE
· Six years of proposal development, budgeting, program and award (grant) management experience
· Significant experience in working with key donors including USAID, EC, ECHO, DFID, NORAD, UNHCR
Job Title | Head of Budget Development Unit
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Place of Work | Addis Ababa |
Code | 0746 |
Programme/Unit | Finance |
Monthly Salary in ETB | As per the organization’s scale |
Length of Contract | One year with the possibility of extension |
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