Position : Temporary Driver
Reports to : Transport Coordinator
Number of Post : One (1)
Duty Station : Country office, Addis Ababa
Terms of Employment : Fixed Term Contract (Six Months)
Closing Date : November 26, 2015
The Driver is responsible for the safe transportation of passengers and goods timely to authorised destinations on the basis of previously agreed trip schedules. He/she commits to scheduled departure (pick) and arrival (drop) times and assists with the accurate estimation of travel times.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
· Performing driving duties on the basis of daily trip schedules and co-responsible for the feasibility of the schedule and for ensuring that the agreed departure and arrival times are met.
· Reporting of any problems (delays) in the schedule and ensuring that the Transport and Security Coordinator is updated about his/her whereabouts at any time, suggesting solutions for accumulative delays and schedule disturbances when necessary.
· Responsible for the condition of the vehicle he/she is driving by performing daily, weekly and distance-driven vehicle checks to ensure good condition of the vehicles.
· Following up maintenance of vehicles in an external garage when advised to do so by the Transport and Security Coordinator.
· Ensuring the accuracy and completeness of trip records, vehicle logbooks/sheets and fuel and maintenance records; updated vehicle logbooks/sheets, trip- and fuel records at any time;
· Ensuring every day that the condition of the vehicle he/she is driving is fit for use ;
· Immediate communication to the supervisor of any deviations from schedules previously agreed, feedback about schedule feasibility and accurate estimation of travel times.
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
1. The driving role:
· performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the Transport and Security Coordinator;
· drives safely and carefully, observing the speed limits and traffic rules; takes extra caution in bad weather or if the road is in bad condition.
· follows the Vehicle Management Guidelines and ensures that all passengers do the same, especially with regard to wearing seat belts;
· immediately informs the Transport and Security Coordinator about any deviations from the schedule or changes in ETA or ETD;
· updates vehicle logbooks/sheets, trip- and fuel records and ensures that they are signed appropriately;
· makes timely requests for refuelling and performs the necessary administration;
· always carries a valid driving license while driving;
· Ensures assigned vehicles are checked every morning for operation of electrical systems, water levels, oil level, brake & clutch fluids level, and accessories are available e.g., jack, spare wheel, wheel spanner, mats, first aid kits, fire extinguishers etc
· performs daily vehicle checks according to checklist/instruction, and every week inspect assigned vehicles and accessories and fill out the inspection form
· ensures that the vehicle is in good condition and equipped with the necessary tools and safety materials as well as routinely checks the validity of insurance and next service time and promptly advice the Transport and Security coordinator;
· Maintains cleanliness of all assigned vehicles (inside and outside)
· Report any accidents, damages, loss of items, defecting, and incidents no matter how small or slight to the Transport and Security coordinator on arrival or on noting them using the vehicle defect form.
· Measure and evaluate own performance when required and overall performance at the end of the year.
· is responsible for the correct loading and unloading of the vehicle;
· secures and guards the vehicle while outside the Country Office premises;
· Ensures that the vehicle is not on the road between 7:00 pm and 6:00 am and that all exceptions of this rule have been approved by the Transport and Security Coordinator or his / her representative
2. Role related to vehicle maintenance
· follows up of routine preventive maintenance on Plan Ethiopia vehicles (oil and filter changes, greasing, lubricating) and check-ups according to schedule;
· assists the Supply Administrator with the identification of spare parts and consumables used and with the correct recording of stock transactions;
· follows/checks maintenance performed by external workshops under the coordination of the Transport and Security Coordinator;
· signs for works performed and materials used both internally and externally
· Updates the vehicle logbook accordingly.
3. Other tasks
· Performs any additional duties as and when requested by the Transport and Security Coordinator and/or the Logistics Manager.
Child Protection and Gender Equality
Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.
Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.
Reflect appropriate gender equality components in the revision of country resource mobilization strategy to ensure Plan has adequate resources to fulfill its program requirements in mainstreaming gender equality.
Ensure projects are designed based on Plan’s Gender Equality criteria.
Provide inputs and guidance to the program department on potential donors interested on gender equality thematic area.
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
· Completion of Secondary school education
· Valid 3rd grade or above Driver’s Licence with no history of major accidents within the last 3 years
· Minimum 3 years professional experience in a similar position.
· Substantial field experience in driving throughout Ethiopia.
Skills Specific to the Post
· Good command of spoken English,
· very good familiarity with the area the project/program is situated
· Good knowledge of field level realities of humanitarian NGOs work
· Automotive background is an added advantage