Save the Children (SC) has an opening for the following positions. If you are interested to join our team, please review below each position’s specification and requirement to help you make a decision
Position 1
Job Title | Satellite Office Operations Manager |
Code | 0794 |
Place of Work | Sherkole Refugee Camp |
Programme/Unit | Humanitarian |
Monthly Salary in ETB | As per the organization’s scale |
No. of Positions | One |
Length of Contract | Until December 31, 2015 with possibility of extension |
JOB SUMMARY:
Under the overall direction of Programme Operations Director (POM) – West hub, the Camp Manager will be responsible to coordinate and oversee the overall child protection and ECCD programs and ensure the day to day operation of the program. She/he will be responsible to play a liaison role between camp based staffs and POM and Addis program staffs in the areas of budget management and utilization, periodic reporting, material procurement, staff recruitment and supervision. The incumbent will also facilitate staff capacity building and give technical support to program officers and assistants on the basis of identified technical gaps. She/he will represent Save the Children in camp coordination forums. The position holder will ensure that all aspects of Save the Children’s child safeguarding policies are implemented across his/her respective field office
KEY AREAS OF ACCOUNTABILITY:
Programme Development and Implementation
· With the support and guidance of POD, Hold overall responsibility for the development and implementation of all aspects of the project in the area of responsibility
· Ensure that SCI’s interventions in the refugee camp are implemented to a high quality and effectively coordinated and managed.
· Ensure regular monitoring and monthly reporting on all grant’s management aspects: phased budget and actual expenses analysis, work-plan progress and updating, procurement plan revision, data collection and analysis
· Promote the sharing of best practices and of ideas between thematic units
· Take full responsibility for the delegated budget holding function on the programmatic aspects of the supervised grants, participate actively in finance meetings and contribute to financial decision making
· Create a positive working environment with in the field teams, and ensure management of staff welfare issues at all times
· Strngthen all areas of Save the Children’s response by providing management support and mentoring to camp staff within the humanitarian response.
· Ensure security briefs are provided to all staff members within the camp, monitor and advice on real time security situations and challenges, ensuring security guidelines are followed.
· Coordinate with program staffs to prepare implementation plan and monthly activity plan on the basis of project proposal and or program documents.
Staff Management
o Effective use of the performance management system including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
o Coaching, mentoring and other developmental opportunities;
o Recognition and rewards for outstanding performance;
o Documentation of performance that is less than satisfactory, with appropriate performance improvements/work plans
Coordination
· Build good rapport with government and non-government partners and facilitate spaces for further engagement at save the children and partners levels
· Closely work with technical staffs outside of the field office to provide the necessary technical support, training and coaching of program staffs for quality programming.
· In collaboration with Logistics department provide the necessary supports, facilities and equipment for program staffs for quality program implementation
· Provide managerial support to all team members, including community volunteers
· Closely work with other IPs specially, ARRA and UNHCR and refugee leaders for smooth implementations of SCI programs in the camp
· Actively participate during draft project proposal development by providing the necessary inputs
Monitoring
· Conduct regular follow-up and monitoring of the Child protection and ECCD projects to ensure proper and efficient implementation based on well-designed Monitoring, Evaluation, Accountability and Learning (MEAL) plan
· In collaboration with M&E program staffs and technical staffs, develop program monitoring tools, baseline data and reporting formats.
· Monitor and follow up program implementation status.
· Follow up and supervise program staffs to see if they are working as per the plan, and make and take the necessary measures and give feedback to improve staff performance.
· Established clear communication and reporting system between Bambasi Camp based program staffs
· Create proper documentation and data management system to record program accomplishment
Reporting
· Give the necessary support to program staffs to prepare and submit weekly update, monthly program report and quarterly report
· Together with program officers compile monthly progress report, quarterly report and annual report on the basis of project requirement and submit to POD, UNHCR, ARRA and Addis technical staffs.
Budget Management
· In collaboration with finance staff prepares annual budget based on agreed project proposal and ensures compliance with donor and organization requirements;
· Ensures appropriate utilization of fund codes for charging budget expenditures, monitoring, informing and timely decision of over & under burn rate
· Monitor monthly budget burn rates and make adjustments, budget revisions’ as required.
BA in management, development studies and other social sciences