The IRC is a non-governmental organization operating in 40 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.
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Position - Supply Chain Transport Officer
Location – Assosa Field Office
Length of Employment – Definite
Monthly salary & benefits – ETB 14,131/month with 25% Hardship allowance and PF & Pension contributions
Posting Date- October 08, 2015
Closing Date – October 17, 2015
Vacancy Code - 06/220
SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES
JOB SUMMARY
With a direct supervision from the Head of Supply Chain in Assosa Field Office, the Supply Chain Transport Officer is responsible for the day to day management and operation of field based transportation services and office premises including security guarding services for quality programming. The function involves day to day supervision of drivers and guards in the field office which covers 3 zones, 20 woredas and operations in the refugee camps in Benishangul Gumuz Regional state.
DUTIES AND RESPONSIBILITES: This position which requires high Caliber leadership and operational skills. The position holder is expected to work smoothly and with integrity among Camp based program and operation team as well as with Addis Supply Chain team.
The detailed duties and responsibilities of the Logistics and Transport Officer include the following:-
1. Responsible at field office for the weekly and daily transport schedule, including allocation of vehicles.
2. Keep proper records of fuel and maintenance costs for vehicles and motor bikes on a monthly base and produce proper reports of it.
3. Make sure that the standard IRC vehicle management policy procedures are known and respected by drivers, riders and users.
4. Prepare proactive planning of vehicle maintenance, repair and service for all vehicles and motor bikes in the Field Office.
5. Identify and request staff benefits including uniforms safety equipment’s and materials for drivers, guards and motor bike riders.
6. Maintain the upkeep / updates of Prologs vehicle record systems.
7. Submit monthly fleet and material reports to head of Supply Chain in the field office. This should include availability; utilization, maintenance, fuel and tyre cost summaries and a narrative of the field offices fleet and recommendations. The material report should also include an evaluation of stock movement and recommendations on materials to be ordered and disposed.
8. Prepare and monitor logbooks and vehicles charge out sheet of Assosa Field office drivers on a daily basis and motor bikes periodically ensuring that they are filled in properly. Submit on a monthly basis to the head of logistics in the field.
9. Monitor maintenance costs of all IRC fleet submitted by maintenance provider and compare with previous months/years. When variances are found report and justify the reasons.
10. Ensure spare parts are kept in the store minimum for 3 months if possible for 6months for all IRC fleet and purchased in bulk.
11. Monitor and comment on the performance of all IRC drivers including motor bike riders semiannually.
12. Advise Supply Chain head of any necessary disciplinary action within the Transport unit.
13. Ensure that spare parts fitted to IRC vehicles are genuine and the costs are within market rates.
14. Ensure that the vehicle fleet is insured at all times throughout IRC operation, checking insurance costs on a yearly basis and make any necessary recommendations to head of Logistics in the field.
15. Ensure that IRC vehicles are checked annually in accordance with Ethiopian traffic regulations.
16. Implement tyre tag system so tyre cost per km can be monitored.
17. In consultation with head of Supply Chain evaluate vehicle availability and utilization and recommend change to fleet size in accordance with project activities.
18. Ensure safety of IRC vehicles and workplace –checking driving skills on a regular basis; checking safety of vehicles, machinery and electricity in workplace are correctly maintained.
19. In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visits scene, etc).
20. Maintain and keep record of hard copy filing system of vehicle maintenance records for all vehicles and motor bikes in the field office, enter and update transportation services into prologs.
21. Ensure that all drivers and authorized IRC vehicle drivers have valid and up-to-date driving licenses.
22. Be responsible for driving IRC vehicle in cases where there is a shortage of drivers for IRC related business up on request only.
23. Ensure that drivers full fill health and safety regulations as per IRC's Logistics and Personnel Manual.
24. Ensure all IRC fleet have a first aid kit, fire extinguisher, jack wheel -brace and a spare in vehicle at all times, all in good condition.
25. Identify training needs for the IRC drivers; arrange on the job training sessions and provide training.
26. Ensure the suitability of rental vehicles and fully oriented before they are sent to the camp offices.
27. Supervise drivers and guards in the field office.
28. Any other related duties assigned by the immediate supervisor.
Requirements/Qualification
· Diploma/Degree in Auto mechanics, Logistics and Transport Management or any other related field from recognized university, College or TEVT.
· Minimum of 6 years relevant experience for diploma and 4 years for first degree.
· Very good knowledge and experience in Microsoft Word and Excel software application.
· Having Valid 3rd grade driving license is advantageous
· Must have good command of both spoken and written English and Amharic.
· Proven Ability to handle workloads and to work under pressure.
· Give attention to details
· Adaptability: working in a multi-cultural environment.
· Excellent representational skills
NGO Experiences plus