· Managing the day-today operational of the office
· Take and relay accurate and timely messages from telephone callers, and answer quires where possible.
· Screen and respond to all official mails.
· Preparing and editing correspondence, report and presentations.
· Maintaining dairies and updating the calendar of activities.
· Scheduling /rescheduling of appointments/meetings.
· Preparing business related presentations by taking effective input from different departments/clients and draft presentations as per the requirement.
· Preparing Minutes of Meetings and Presentations for our internal reference.
· Preparing MIS Reports-Weekly, Monthly & Quarterly for various departments.
· Organizing and maintaining files and records.
· Interaction with executives, administrative and line manager personnel, and external customers.
· Organizing Webex/video conferences and blocking rooms for meetings /VCs.
· Managing appointments and meetings including Annual Corporate Meetings, Intra/Inter Department Meetings.
· End to end processing of travel requirement of the Executives. It includes VISA Formalities, Travel (Domestic/International) and Hotel Accommodation.
· Handling Work Permit, Resident Permit related matters of Expat employees.
· Handling bills, Vendor Payments. Petty Cash.
· Extensive coordination with multi-national foreign expatriates, liaise with various Embassies and personnel with Diplomatic importance.
· Interact with top-level contacts on highly sensitive information necessitating considerable use of tact and diplomacy.
· Interact with top-level contacts on highly sensitive information necessitating considerable use of tact and diplomacy.
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