Rss en-us Tue, 12 Dec 2017 15:23:09 GMT Tue, 12 Dec 2017 15:23:09 GMT <![CDATA[Office Manager and Receptionist]]>

Office Manager and Receptionist

Internal/External Vacancy Announcement #164/2017

GIZ- Biodiversity and Forestry




As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.


In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ-Ethiopia is looking to recruit an Office Manager and Receptionist for the Biodiversity and Forest programme as specified below.


Position:                                 Office Manager and Receptionist

Place of Work:                      Addis Ababa

Application deadline:           December 19, 2017

Required Candidate:                        One


Duties and Responsibilities


·           Good working atmosphere, friendly reception for everybody

·           Communication flow for persons, phones, Fax and snail mail

·           Be always aware of the programme and be able to give relevant information

·           Organisation of small purchases in the office, management of stocks and machinery

·           Replacement of the cashier also in the field (field trips)



Good working atmosphere, friendly reception for everybody

·           To do all the work for all the projects and programmes on the respective floor

·           To receive everybody with smile and be always polite and friendly with the people;

·           To make sure the reception is well organized and decorated, and shows a positive first image of the projects


Communication flow for persons, phones, Fax and snail mail

  • To get acquainted with all rules and regulations of GIZ
  • To get acquainted on a permanent base of the events in the Biodiversity and Forestry programme and other concerned programmes and be able to give information to visitors
  • To deal with all kind of mail, snail mail, fax etc. and be always up to date with the distribution of the information flow
  • To file all incoming and outgoing correspondence of the programme


Be always aware of the programme and be able to give relevant information

  • To get always the latest news from the communication of the programme
  • To be permanently able to inform people about the programme’s activities





Organisation of small purchases in the office, management of stocks and machinery

§  To keep the stock of all office and workshop material up to date

§  To keep the inventory of all furniture up to date

§  To keep all moderation material well cared


  Replacement of the cashier and logistic officer also in the field (field trips)

  • To make all due documentation for every minor cash flow
  • To never move money without a document


Other Duties/Additional Tasks

  • To report immediately all problems in communication and receiving people
  • To assist and / or carry out other tasks, as assigned
  • To make field trips with technical staff for reception and administrative tasks in all kind of events


Tue, 12 Dec 2017 06:44:15 GMT


Internal/External Vacancy Announcement #163/2017

GIZ- Biodiversity and Forestry




As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.


In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ-Ethiopia is looking to recruit a Cashier for the Biodiversity and Forest programme as specified below.



Position:                                 Cashier

Place of Work:                      Addis Ababa

Application deadline:           December 19, 2017

Required Candidate:                        One




·         Follow up the accountancy of the programme according to the rules and regulations of GIZ

·         Management of the liquidity of the cashbox

·         Management of the money flows and the receivables, their closure

·         Financial reporting to the superiors



Follow up the accountancy of the programme

·         To oversee the booking of all financial transactions in cash

·         To make bookings in close co-operation with the responsible of finance

·         To follow all rules and regulations for the monthly settlement

·         To calculate taxes and all kind of additional payments

·         To check, that there are no claims related to payments from the State or related agencies

·         To avoid and / or eliminate all kind of errors in the cash accountancy

·         To oversee the accountancy of cash boxes in the sites

·         To follow up all decentralized cashiers and financial staff / follows all the expenditures made in the decentralised places of the programme.


Management of the liquidity

·         To get acquainted with the rules and regulations of GIZ related to the cashbox holding

·         To manage the cash box(es) of the programme and related projects

·         To make all due documentation for every minor cash flow for different projects and the programme

·         To move NO money without documentation

·         To file all the financial documentation according to the rules of GIZ

·         To make sure, that no document leaves the filing system without making copies and without assuring the return of the document

·         To support administrative and other bookkeeping staff to get cash related rules implemented

·         To keep track of error lists from GDCO and other authorities related to GIZ

·         To send monthly journals and account balances to the superior in order to hand them over to GDCO


Management of the money flows and the receivables, their regular closure

·         To prepare transfer slips and / or other bank documents according to the instructions of the accountant

·         To arrange and facilitate monthly payments of all kind

·         To follow up creditors and debtors under the guidance of the accountant (including local subsidies and local consultants)

·         To close in time and on a regular basis all creditors and debtors of the programme in close cooperation with the accountant


Financial reporting to the superior

·         To report regularly and at any time on the content of the cash box

·         To be ready at every moment to make a cash box control

·         To work closely together with the accountant on all financial flows

·         To organise together with the accountant the training of the project cashiers in the sites


Other Duties/Additional Tasks

·         To report immediately all problems involving finance and regulations

·         To maintain filing for Financial Section and to keep information confidential

·         To assist in and/or carry out other tasks, as assigned

·         To undertake further job training related to his/her position and duties, if required

Tue, 12 Dec 2017 06:42:53 GMT
<![CDATA[Accounting and logistical Assistant for the PAS Project]]>

In the frame of the project entitled Pan African Statistics Programme, Expertise France (EF), as leader of the implementing consortium, proposes one full time Project Assistant job, to contribute to the management of project’s activities within the African region.


  • Employed by Expertise France, the Project Assistant will work under the supervision of the PAS Team Leader and of Expertise France Project Managers.
  • To execute his/her duties, the Project Assistant will work in close collaboration with the other members of the PAS team:

The Project Assistant will:

  • Ensure the financial management of the Project under the supervision of the Team Leader and the Expertise France Project Manager. This concerns foremost:
  • the cash management, bank account management, verification and recording in the accounting system of all the expenses, compilation and analysis of the operation unit costs (including collection of the evidences);
  • the payment of local expenses;
  • the financial planning and reporting in close relationship with the Expertise France Project Managers: reconciliation of all transactions made for the incidental budget and subsequent monitoring through regular comparison of actual versus planned costs and reporting on these to the Expertise France Project Managers.
  • Support the Team Leader and the EF Project Managers in the administrative, organisational and logistical organisation of the activities:
  • Logistical tasks for the organisation of missions, group meetings and events: travel and accommodation of the participants, assistance to experts and participants for visa requirement, recruitment of interpreters and translators, provision of necessary meeting room, equipment, catering and staff, printing of the meeting/training material, assistance during the events; managing Petty Cash and / or Expenses;
  • Follow-up of the timesheets of all experts of the project;
  • Follow-up of agreements with hotels and service providers;
  • Formatting Reports and Document;
  • Managing Office Supplies.
  • Perform any additional ad hoc tasks as required by the EF Project Manager and perform other related duties consistent within the job description and the post.


  • Job to be provided: immediately
  • Duration of the Contract: one year (possibility to renew)
  • Location: Addis Ababa, Ethiopia
  • Available for travel: in the African continent when needed
Tue, 12 Dec 2017 06:30:34 GMT
<![CDATA[WASH Sector Leader/WASHTRA Project Manager - Ethiopia]]>

Are you interested in joining an international organisation with a long term commitment to fighting poverty? Would you like to work in a challenging environment and develop a career focused on demonstrating shared core values that achieve results? 

Company Description

SNV is a not-for-profit international development organisation, working in Agriculture, Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in 1965, we have built a long-term, local presence in more than 30 countries in Asia, Africa and Latin America.

Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

Job Description

SNV Ethiopia works together with local partners to provide technical expertise in three sectors: WASH, Energy and Agriculture, thereby contributing to finding local solutions to global challenges and sowing seeds of lasting change. The WASH program in Ethiopia contributes to extending access to Water and Sanitation and improving Hygiene with a focus in four WASH products:

·          Sustainable Sanitation and Hygiene for All in rural areas;

·          Urban sanitation and hygiene for health and development (USHHD);

·          Functionality of Rural Water Supply Services; and

·          Urban water supply services in peri-urban and small towns.

SNV Ethiopia implements WASH programmes across two broad themes: 1) Rural WASH and 2) Urban and peri-urban WASH. For rural sanitation, the aim is to improve access to and encourage correct, consistent use of household sanitation and hygiene facilities to help Ethiopians gain sustainable access to improved, affordable sanitation and hygiene, and ensure that people live in open-defecation free (ODF) environment. For urban sanitation, SNVs work includes being a market facilitator to help Ethiopians to set–up services for human waste management through collaboration between the public, private sectors and communities. Current programmes include five WASH projects in different regions, zones and woredas, funded by various donors such as DFID, USAID, AFAS Foundation and Woord en Daad. There is also the six project entitled as WASH for Trachoma Elimination (WASHTRA) in five Zones of Oromia region. The position is contingent upon funding and expected to start in the first of April 2018 in partnership with Fred Hollows Foundation (FHF) with back donor Australian Aid.

For more information on our operations in Ethiopia, visit our website:

Overview of the position

SNV seeks a talented, entrepreneurial, result oriented and proven professional who will work with the country team in Ethiopia to advance SNV’s high quality WASH programme.

The WASH Sector Leader/WASHTRA Project Manager

1.     Is responsible for the overall quality of the WASH programme content, business development, networking and partnership, steering the quality of technical advisory services, and overall management of the SNV WASH programmes in Ethiopia;

2.     Will enhance the quality and visibility of our WASH programmes and position SNV within the national and subnational WASH sector.

3.     The WASHTRA project manager/Sector Leader reports directly to the Country Director and collaborates closely with the WASH global sector team.


·         Strategic Leadership: develop country level WASH strategy aligned to corporate WASH frameworks; 

·         Advisory Services: lead complex assignments, provide technical support, set benchmarks for results, and monitor quality of advisory services of the WASH sector team; 

·         Technical support: provide technical support in rural WASH; peri-urban and urban WASH sub- areas, providing content leadership in supply chain strengthening, demand creation and financial inclusion.

·         Programme Management: deliver effective development results, planning and monitoring, financial management, and donor reporting; 

·         Business Development: develop proposals and secure funding for innovative WASH programmes; 

·         People Management: lead, manage, and coach the team of SNV advisors, local capacity builders and consultants; 

·         Monitoring & Evaluation: ensure uniform understanding and practice in planning, reporting, monitoring, and evaluation of WASH programs in line with SNV’s internal frameworks; 

·         Representation & Promotion: develop and maintain relationships with stakeholders to improve SNV’s  market position and actively participate in external and internal networks;

·         Facilitate learning, documentation and evidence based knowledge development in collaboration with SNV’s global team and partners;

·         Contribute to SNV Ethiopia Management as a member of the Country Management Team (CMT).

Additional Information

Contract Type  : National

Contract Duration  : 2 years initial term (with a possibility of extension pending funding)

Expected Start Date : January 2018

Information Duty Station:  Addis Ababa, Ethiopia


Working at SNV: SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment.

Tue, 12 Dec 2017 06:26:19 GMT
<![CDATA[Driver Mechanic (Re-Advertised)]]>

Under immediate supervision, the Driver Mechanic drives vehicles, ensures that the vehicle is in good working conditions, keeps the tools safely, keeps the vehicle clean and presentable, and ensures the timely annual inspection and road-worthiness certificate acquisitions, records daily movement mileages.



  • Drives the vehicle assigned to him safely, with strict observance of traffic rules and regulations and the organization's internal policy;
  • Ensures that the vehicle is utilized for the sole purpose of the organization's work;
  • Checks and ensures the timely filling and rational use of   fuel and oil supplies to the organization's vehicles;
  • Ascertains that the necessary appliances (spare tyre, fire extinguisher, tools, etc.) are readily available in the vehicle;
  • Ensures proper cleanliness, maintenance, servicing repair and safe keeping of the vehicle.
  • Ensures the annual inspection of the vehicle before the set deadline.
  • Distributes/collects letters, packages, parcels and messages on behalf of the organization;
  • Fills in fuel and oil consumed and kilometre readings before and after any travel on appropriate transport forms and submits same to his/her immediate supervisor;
  • Fills up the vehicle log book accurately and submits it  on regular basis to the transport supervisor;
  • Informs to his/her supervisor any incident or safety problems faced up on travel immediately;
  • Conducts standard checks of the vehicle every day before operating and ensures that regular maintenance work is carried out at recommended Km reading.
  • Performs related tasks as required 
Tue, 12 Dec 2017 06:20:58 GMT
<![CDATA[HR (Human Resources Manager)]]>

Company Profiles:

The Company invested by Chinese is a manufacturing-type enterprise, which is located in Bishoftu (near Eastern Industrial Zone), and focuses on metal products such as black wire, galvanized wire, barbed wire and chain link fence. The Company has hired more than 40 local workers.

Duties and Responsibilities:

  • To make overall plans of Human Resources development and govern the operation of programs;
  • To establish and improve HR management system, research and design the overall structure of human resources system; (including but not limited to draft job responsibilities/working rules)
  • To provide the management team with advices on HR management and improve the organization structure of company, such as minimizing the cost of human resources;
  • recruit/interview/manage/dismiss the employees following the legal procedure;
  • To build the working atmosphere and corporate culture; To develop and maintain the internal and external relationship;
  • The other work related to HR management
Tue, 12 Dec 2017 04:51:07 GMT
<![CDATA[Requirements Engineers /Re Advertised/]]>

Job Title  :Requirements Engineers:

Number of position: Two

Duty station: ICAP Ethiopia head office (Addis Ababa)

Job Summary:

The Requirements Engineers are charged with working with the project stakeholders and end users to elicit, understand, analyze, and document the requirements for an EMR, HMIS and LIS systems in order to fulfill stakeholder requirements. The Requirements Engineer will also be responsible for producing specifications and determining operational feasibility.

Duties and responsibilities:

·         Participate in identifying, documenting and sharing best practices of data use for evidence-based clinical and public health practices to strive for quality and equitable health service delivery

·         Participate in the landscape and gap analysis of the existing HIS, including EMR and  lab information systems to identify gaps or factors that hinders information use for program or patient monitoring at health facility and administrative level

·         Develop  system analysis tool and undertake systematic system analysis

·         Develop detailed and comprehensive system requirements on all aspects of patient and information flow, interoperability, data collection, aggregation, analysis, use, and reporting

·         Compares stakeholders needs to what different systems have to offer and helps identify which system meets all/most of needs and present the detailed and comprehensive system requirements to all relevant stakeholders

·         Coordinate and undertake in-house/field testing of the developed HIV Care Module of EMR and document and provide systematic feedback to the programmers

·         Follow-up the enhancement of  the system based on in-house/ field testing feedbacks

·         Participate in development of system documentation

·         Develop training materials encompassing both ICT (hardware and software) and health program monitoring

·         Provide Training of Trainers (TOT)

·         Identify any gaps between system requirements or end-user needs and the existing /newly developed electronic systems, including DHIS 2 and  EMR, and provide support to enhance the system accordingly

·         Participate in developing data validation rules to be followed during data collection and software customization or development

·         Participate in different HIS technical working groups (TWGs) and support the FMOH and RHBs in development of strategic information and other areas as required

·         Provide technical assistance in adopting eHealth standards to facilitate information system interoperability.

·         Complete performance reports regularly

·         Carry out other tasks as required

Tue, 12 Dec 2017 04:42:07 GMT
<![CDATA[Senior Electronic Medical Record (EMR) Advisor – seconded to Federal Ministry of Health (FMoH) /Re Advertised/]]>

Job Position: Senior Electronic Medical Record (EMR) Advisor – seconded to Federal Ministry of Health (FMoH):

Number of position: Two

Duty station: FMOH, Addis Ababa

Job summary:

The Advisor will work closely with FMoH Planning Program Department (PPD), engage  with the National Health Advisory Committee and HIS TWG, and provide TA support at all levels of FMoH as per direction of the HIS Associate Director with a focus on EMR. The Advisor will be the key liaison between ICAP and FMOH for all EMR-related project objectives and activities.

Duties and responsibilities:

·     Provide support to the FMOH in planning, designing, developing, or upgrading of the EMR

·    Conduct a workflow analysis, offer implementation roadmaps, and define optimization strategies

·    Conduct needs assessment and troubleshoot issues that arise during implementation and recommend specific solutions such as installation of alternate methods and procedures, changes in processing methods and practices, or redesign of processes and workflows

·    Undertake activities associated with system updates, upgrades, and conversions

·    Deploy IT change control process and ensure users are educated on all changes

·    Support the FMOH in development of training and deployment plan of the system and support during deployment of the system and trainings

·    Undertake documenting and tracking application development and production technical flow, setting standards, implementing controls, and following procedures to maintain systems

·    Conduct regular and systematic reviews of security risks in accordance with international and national standards, implement security updates as necessary, and correct identified security deficiencies as part of risk management process

·    Coordinate in selection and implementation of data/system security measures at all levels of the health system

·    Confer with appropriate managers regarding problems with and capabilities of database systems

·    Execute scripts or ad hoc reports

·    Provide technical support and troubleshoot problems on local area networks (LAN) and data networks if appropriate

·         Participate in reviewing and implementing national health data sharing policy

·         Develop/adopt data backup and recovery mechanisms and policy to be implemented at all levels of the health system

·         Participate in developing patient data access and confidentiality rules and procedures

·         Complete performance reports regularly

·         Carry out other tasks as required

Tue, 12 Dec 2017 04:38:14 GMT
<![CDATA[Medical Warehouse Supervisor]]>

Médecins Sans Frontières-Holland


Internal/External Vacancy Announcement


Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.


MSF Holland is looking for:             Medical Warehouse Supervisor


·         Number of Position:  One  

·         Place of work:  Coordination Office in Addis Ababa

·         Terms of employment:  1 year with possibility of extension

·         Remuneration and Benefits:

-          Attractive salary

-          Medical Coverage 100%

·         Date of  application: December 12 – 22, 2017


Main Purposes


Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital according to MSF protocols and standards in order to ensure the optimal functioning of the mission.


Main Objectives and Responsibilities of the Position


·         Planning and supervising on a day-to-day basis the Medical Warehouse and Stock Management activities in the project or capital, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following: 

·         Physically and administratively managing medical stocks in conjunction with the Deputy Logistics Coordinator and assuming responsibility for the warehouse and its contents.

·         Ensuring that all necessary tools such as: Medical Stock Report (MSR), Stock Monitoring Sheet (SMS) & cold chain monitoring tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checks inventory levels (physical counts), keeping inventories up to date and monitoring consumption.

·         Checking, recording and arranging the goods (medical supplies, food etc.) received and ensuring the availability of a wide range of items for various projects and departments.

·         Ensure all stock cards and other relevant files are updated in a regular manner in order to provide real time information about grey stock and transit stock positions.

·         Ensure regular updating of MSR, SMS and cargo movement sheet.

·         Responsible for regular and monthly stock reports in a timely manner.

·         Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)

·         Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings.

·         Supervising, training/induction, evaluation, of staff under his/her responsibility and communicate to line manager of the type and level of training required.

Performing delegated tasks according to his her specialty and as specified in his/her job description.

Tue, 12 Dec 2017 04:36:55 GMT
<![CDATA[Admin Assistant, Human Resource and Admin Department]]>

Summary Statement of Responsibilities:

  • Under the direct supervision of the HR Administration divisions the Admin Assistant will perform HR management, Receptionist and related administrative services; office correspondence and other essential duties in an efficient and professional manner. This Admin Assistant post serves the front desk all duties of company matters.

Detailed Duties & Responsibilities:

  • Keep up-dated staff attendances, oversee staffs signature on entrance;
  • Update & distribute Checklists of cleaners & security works of the office premises;
  •  Facilitate communication of works & keeps data; Supervise Internal Notice Boards.
  • Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
  • Receives and assists visitors courteously; in answering queries and providing information,
  • Receives and sends fax messages and keeps tracking of it. 
  • Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive all incoming documents (letters faxes…).
  • Facilitate all HR/Admin Related payment within the agreed timeline.
  • Suggested & booked flights, Hotels for Managers, VIPs and guests; follow & ensures the service accordingly.
  • Draft internal and external correspondence letters as required,
  • Ensures urgent messages are followed up accordingly with the staff member concerned.
  • Establish tracking of incoming and outgoing letters that need response and report the status every week.
  • Tracks Visitors / guests, list and summarize the status weekly.
  • Manage the internal and external mail pockets including the post office and distribute them to the concerned personnel,
  • Initiate and follow up quarter procurement of office supplies and maintain available stock balance at all time,
  • Ensure incoming and outgoing letters are filed on the register book in sequential order and documented accordingly,
  • Maintain up to date record keeping and file of administrative works documents;
  • Prepares payroll for porters /labor workers, temporary workers and apply the request to finance DPT. With the pre approval of using department.
  • Collects branch / satellite Office staff timesheet and send to concerned division every month,
  • Establish supply, Update and receives Newspapers, Magazines subscriptions and distributes to the delegated department /employee promptly.
  • Carries out all types of mandatory reports as per the job division out lined among the staff of the department;
  • Performs any additional tasks as assigned by his/her supervisors.
Tue, 12 Dec 2017 04:28:28 GMT