VACANCY ANNOUNCEMENT No. 004/2017
(Internal/External)
The vision of ECX is to become a leading and dynamic Exchange in Africa. ECX has a mission to provide a modern, efficient, transparent and reliable market platform to serve the national development goals through adaptation of technology, excellence in innovation and with integrity. ECX is a unique partnership of market actors, Members of the Exchange, and its main promoter, the Government of Ethiopia. ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to recruit motivated and qualified applicants for the following positions..
1. Position: Supervisor, General Service and Transport Management /RE-Advert/
Required No.: 1 (One)
Duty Station: Addis Ababa
Reports to: Manager, Facility Management
JOB PURPOSE
Organize and handle ECX vehicles and fleet, logistics and refreshment services. Propose appropriate ways and control for designated uses of the vehicles and fuel and refreshment services. Follow up the maintenance and repair of vehicles. Ensure economic and efficient uses of the transport facilities of the Exchange. Ensure the clean and safe keeping of the Office environment at the Exchange pertaining to refreshment and canteen services. Follow up that ECX staff refreshment and canteen services are properly provided. Devise plans for the Division and implement when approved.
SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES
· Participate in planning, organizing, directing and controlling the activities of the Division;
· Draft a comprehensive general service and transport management policy, manual, guidelines, standards and ensure its proper implementation;
· Handle ECX’s vehicles and the fleet services;
· Follow up the appropriate handling of vehicles by those entrusted to handle them;
· Provide planned and timely inspection, repair & maintenance of all vehicles;
· Ensure local travel arrangements of staff are processed on time;
· Supervise fuel management and control;
· Follow up quality and timely delivery of refreshments as well as transport services of the Exchange;
· Ensure and facilitate services bill payment pertaining to vehicle/transport/canteen services and handle customer relationship issues;
· Follow up the proper filing of vehicles , transport and security service an record keeping;
· Provide professional and technical guidance and supervision services to transport and security and other supporting staff.
· Ensure the holding of title deeds for all company vehicles, secure licenses and registration for all vehicles;
· Ensure insurance coverage and timely renewal of insurance policies for all vehicles;
· Ensure timely and cost effective provision of transportation services to requesting units/persons;
· Manage the safety and wellbeing of assigned vehicle and its accessories and verify vehicle is only used for ECX approved purposes as well as ensure fit state to drive the vehicle;
· Coach and mentor staff under his/her domain and follow up their performances;
· Perform other related duties as assigned by the Manager, Facility Management Division.
· BA/BSc in Business Administration, Management, Transport Management, Auto Mechanics or related field and 4 years of work experience in relevant field.