Médecins Sans Frontières-Holland
Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
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Main objectives and responsibilities of the position
Plan, coordinate and monitor all technical logistics activities of the project according to MSF H policies and guidelines.
Coaching and supporting Technical Logistic activities of project
Plan, implement and monitor implementation of logistics/technical activities in the project:
General
· Ensure that vehicle, energy, security, construction, maintenance and communication policies and procedures are understood and adhered to by project mechanics, drivers, passengers, technicians and management staff. This may involve drafting additional policies and procedures where there are gaps, and/or provide additional trainings where needed.
· Responsible for timely completion of reporting tools for all project level technical activities.
· Responsible for follow up and support on project level reporting.
Vehicle Management
· Act as the focal person in the case of accidents in the project region following MSFH policies and procedures. Submit an immediate incident report within 24 hours of the incident. Follow-up on the case and provide the post incident report within two weeks. Keep a record of all incidents and submit and follow-up on insurance claims through to completion.
· Ensure all vehicles are registered, inspected, plated and insured at all times and follows up the validity of all required documents per vehicle.
· Plans and coordinates the vehicle movement in close communication with all project members and CO.
· Maintains updated total inventory overview of vehicles, generators and radio communication equipment and other technical assets of the project, assuring proper documentation as per Log admin Kit.
· Ensures that all drivers have valid driving licences and conducted eye test as required.
· Monitors logbooks and vehicles charge sheet of Drivers on a weekly basis; compiles and submits monthly report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations
· Oversees the daily operations of the workshop, proper utilisation and up keeping of tools and equipment; supervises the refilling of vehicles.
· Closely monitor fuel consumption and manage fuel supply of vehicles and generators of the project.
· Approves the maintenance schedules
Installation, Repair and Maintenance
· Supervise (and assist in) the installation, maintenance and repair requirements of equipment and installations (generators, pumps, AC, cold chain, chargers/invertors, batteries, cabling, lightning …) efficiently and effectively.
· Manage contracts and supervise third parties involved in the repair and maintenance of vehicles, office compound and other technical works to be carried out in the project.
· Ensures monthly repair and maintenances overview is updated, recorded and reported.
· Ensures MSFH standard is followed on technical issues for the whole project.
· Make sure that MSF houses, compounds, warehouses, offices and all premises are in good condition and well maintained.
· In charge of safety for all compounds, warehouses (electrical, fire, …)
· Manage and ensure the asset liquidation and handover process according to the country procedures and requirements.
Communication
· Ensure all VHF and HF equipment is in good working order and properly installed, maintained and programmed and that the appropriate paper work is done.
· Maintain MSFH communication list, including call signs and road codes.
· Follows up on vehicle movement in project area.
· Ensure communication equipment inventory is updated monthly for the project.
HR Management
· Supervise all technical team
· Make sure monthly drivers and guard schedules are updated by the Head Driver and Head Guard (with coaching if necessary) and they are implemented well.
· Involve in the recruiting and staffing the technical logistics staffs of the project in line with the mission’s rules and regulations for HR management, including staff evaluation, training and career planning;
· Holds regular meetings with his/her direct subordinates as well as monthly meetings together with their key staff; ensures minute-taking, record keeping and the timely and systematic follow-up of action points.
· Coordinate with Medical department for the eye test of drivers at least once in a year
· Ensure technical reference for all logistics/technical issues in the project and provide coaching to logistics staff under his/her responsibility.
Place of work: Tigray Refugee Health Project, Hitsats and Simelba, Tigray
Terms of employment: One year contract with a possibility of extension
Remuneration and Benefits:
- Starting gross salary: 22,607.00 ETB/Month
- Medical Coverage: 100% coverage
Deadline for application: Mach 2nd, 2017
· Education – Essential: Minimum Degree in Engineering in one of the following fields, Electrical, Mechanical, Civil or Marine Engineering.
· Desirable: An additional Degree or diploma in one of the following fields: logistics, administration, electrical, mechanical or structural engineering.
· Experience – Essential: Minimum 4 years previous experience supervision and management of professional staff in a technical environment of a large organization.
· Minimum 2 years of experience in humanitarian context, desirable
· Languages – Mission language essential and local language desirable.
· Knowledge – Essential Computer Literacy (word, excel)
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