INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Administrative Assistant
CARE Ethiopia’s mission is to work with the poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.
May 19, 2017
Vacancy No. 092/17
No of posts= 1 (one)
Duty Base= CARE Ethiopia Afar Field Office (Gewane)
Deadline for application: 10 days from the date of Advertisement
Objective: The purpose of the Administration Assistant position is to provide key support in areas of adminstration and office management. This include maintaining cross departmental relationships, contacting the concerned vendor in regard to any repair/maintenace requests, managing procurement, arranging travel and other logistical matters, establishing documentation system and handling the proper filing of documents, assisting in meeting organization and ensuring the smooth running of the Unit.
Duties and Responsibilities
· Provides proactive administrative support to the Unit including, but not limited to, first point of contact with internal/external parties, confirming appointments, drafting letters of response, etc.
· Overall office keeping such as arranging for repair and maintenance of office equipment, receive, store and maintain office supplies, and send and receive mail.
· Makes travel arrangements for the Unit’s staff.
· Creating and maintaining office documents such as, reports, payment requests, contracts/agreements and other correspondences.
· Handles procurement requests for travel, office supplies/equipments and others through the Procurement Unit.
· Ensures that the necessary stationary is available on time.
· Settles office and residence water, electricity and telephone bills with concerned organizations.
· Follows-up proper and timely repair and maintenance of physical facilities of the office.
· Establishes appropriate filing/documentation system for all documents under her/his custody;
· Establishes a system for ease of document identification and retrieval;
· Sorts, registers and files documents, letters, circulars and other forms of correspondences;
· Keeps custody of different types of contract agreements and sensitive organizational documents;
Qualification (know how)
A) EDUCATION/TRAINING
§ B.A. in Administration, Management or equivalent combination of education and work experience.
B) EXPERIENCE
§ Two or three year of relevant experience. NGO experience is desirable
Required:
§ Computer skills in Power Point, Word, Excel, etc.;
§ Problem Solving
§ Proactive, resourceful, capable of multi-tasking and showing initiative;
§ Fluent in both spoken and written English and Amharic;
§ Excellent communication and presentation skills;
D) COMPETENCIES
Diversity, excellence, integrity, respect, analytical skill, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success, customer focus and information monitoring.
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