VACANCY ANNOUNCEMENT
Since 1963, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a private, nonprofit, international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security to promote broad-based economic growth and vibrant civil society.
ACDI/VOCA Ethiopia would like to invite qualified applicants to apply for Regional Finance & Admin Assistant position for Oromia Regional Office of Feed Enhancement for Ethiopian Development (FEED II) Project. The overall goal of the project is to increase the incomes of Ethiopian smallholder livestock producers by improving access to, and use of, consistent, affordable, high quality animal feed that can support greater livestock productivity and efficiency.
Job Title: Regional Finance & Admin Assistant
Location: Addis Ababa
No. Post: One
Job Summary:
Administrative:
· Execute the overall administrative, receptionist and secretarial activities of the FEED II regional office.
· Keep record and update inventory of FEED II fixed assets in accordance with guidelines
· Organize travel itineraries, arrangements for conferences, meetings and other functions;
· Supervise project office’s vehicle assignment, mileage log keeping, fuel supply and regular maintenance;
· Assist the Regional Coordinator in preparation of periodic reports
· Track, account for and report on in-kind contributions of host/partner organizations;
Accounting:
· Handle checks and other related documents.
· Handle regional office’s petty cash fund and procure consumable items as per ACDI/VOCA procurement procedures;
· Ensure that on all payment vouchers, supporting documents are attached, reference written on each supporting document, signatures are not missing before submission to Addis Ababa Office for further action;
· Effect per diem payments to trainees, training/workshop participants, facilitators and facilitate all financial matters of project in the region, etc.
· For every payment and collections pass the necessary entry and code based on Chart of Accounts.
· Regularly handle advance settlement and ensure that long outstanding advances are liquidated without further delay
· Effect payment after making sure that procedures stipulated in the financial manual are met in full;
· Prepare monthly expense reports with reference to particular expense line items and activities for which those expenses were incurred; and
· Keep track of void checks
Perform duties and responsibilities in accordance with the financial rules, regulations and other specific procedures for project.
Qualifications Required:
Degree in Accounting
· 4 years of work experience in a related field (in admin and finance).
· Previous experience with US Government-funded projects preferred.
· Communications skills.
Fluency in Amharic, regional language and English required.