Farm Africa, founded in 1985, is an international non-governmental organization working in Ethiopia since 1988. Farm Africa works to end hunger and bring prosperity to rural Africa. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.
DURATION: 3 years with 45 days of probation period
PURPOSE OF THE ROLE
Farm Africa will be implementing a project titled ‘Integrated approach to improve rural livelihoods, empowering communities and partners programme’ which is funded by SIDA (The Swedish International Development Agency). This project will be implemented by Farm Africa and the Union of Ethiopian Women Charitable Associations (UEWCA).
The Project Finance and Administration Officer will ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangements, communications, and handling financial activities and logistics. The Officer will administer and manage financial and other resources, including personnel, according to the project proposal and annual budget. He/she will ensure all expenditure is in line with the procedures of Farm Africa and project proposal, and will maintain proper records of project staff and resources.
KEY TASKS AND RESPONSIBILITIES
Key areas of Responsibility are:
Plan, direct and coordinate office activities
Work closely with the Field Office Project Coordinator and Country Office Finance & Administration Team
Support implementation of Farm Africa’s staff charter, staff policy and financial procedural manual
Administrative
Management of contracts (those at project level) and personnel files; increment and leave.
Assist in staff recruitment and disciplinary issues.
Ensure that all drivers of the project vehicles have current and clean drivers’ licenses.
Responsible for all tracking and filing of correspondence.
Develop and implement a project filing system that covers both electronic and physical filing.
Manage office communication including the reception area, internal mail; staff working environment
Manage the operations of the project compound including telephone, electricity and water.
Manage office transport.
Develop close working relationships with Country Office HR and strengthen networking.
Handle the logistic service including movements of vehicles, project inputs, stores management, and supervise purchasing.
Develop and implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs.
Management of staff and visitor's movement plans.
Facilitate procurement and delivery of items
Manage accident reports.
Support the field office staff on any other logistic and administration activities
Financial
Prepare monthly account reports to submit to the Finance Manager.
Assist the Project Coordinator to review / analyse monthly budget monitoring reports for timely comment.
Manage the project bank account, including preparation and recording of payments, preparation of monthly bank reconciliation.
Manage the petty cash.
Review all payments against the budget and established rules and regulations.
In consultation with the Country Office Finance Team prepare draft donor reports when required.
Contribute to the improvement of the finance system and working standards.
Carry out other duties assigned by the Project Coordinator.
Job Requirement
Education, qualifications & other knowledge
BA in Accounting
ACCA or other certifications
Knowledge of employment legislation in Ethiopia
Experience
Three years relevant experience in accountancy / finance management in an NGO or private enterprise
Experience of asset and inventory management
Skills & abilities
Skills in budgeting and maintaining accounts
Computer skills in Word, Excel and other accounting packages
Skills in working as part of a team
VALUES
Farm Africa seeks to employ those who believe, as we do, that farmers can and will play a key role in achieving long-term rural prosperity in Africa and who seek to deliver on those beliefs by:
Being experts in our field, delivering insightful/impactful evidence-based solutions
Pushing boundaries, being creative with new and old solutions
Acting for the long-term, building relationships and delivering long-lasting change for farmers
Working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government
Sharing knowledge with others, reaching more farmers than we do alone, ensuring effective technologies are widely accessed.