Ensure that financial transactions are in accordance with General Accepted Accounting Principles and they are complaint with Government, donor and JHU regulations
Ensure compliance with Government of Ethiopia fiscal rules and regulations.
Ensure the financial integrity of all programs and support teams;
Conduct Quarterly review and analyses of grants financial reporting to ensure timely submissionand compliance with JHU policies and award requirements.
Assist in the coordination of annual audit and quarterly review activities of external auditors
Manage communications with external auditors on external financial statements and accounting issues to ensure auditor agreement with the organization decisions on accounting disclosures and issues
Ensure appropriate grant financial and monitoring frameworks are in place, and operating satisfactorily
Provide required grants financial information and address disallowed costs.
Provide financial advice on interpretation of award terms to implementation grants within the donor requirements, in collaboration with respective HQ Core Team and Director of Finance &Operations,
Ensure reporting requirements as per JHU, donor and government standards,
Track and monitor reimbursable VAT and ensure timely recovery from respective Government authorities.
Prepare close-out documentation at end of funding cycles in compliance with USG and government regulations,
Reporting
Review and/ generate activity based financial reports for compliance with grant arequirements; analyze spending trends and provide feedback and analysis to team leafield colleagues on areas with significant over- or under spending.
Provide up to date analysis and required reports of the financial situation in the pmanagement decision making and donors for compliance purpose
Budgeting
Participate in the development of annual budgets or as required for new program devpurposes, ensuring proper budgeting standards.
Prepare and/or review the budget amendments, extensions of the life of an award, and award budget modification,
Ensure all program budgets are tracked according to funding ceilings and ensurereporting to program teams on expenditure.
Procurement/Asset Management
Ensure that all procurement procedures and processes adhere to donor requirements where required waivers and prior approval for the donor,
Ensure appropriate insurance for staff, property and associated program goods and actiplace in liaison with Operations Officer,
Oversee the Procurement Committee function and ensure that financial procedures areby the committee, the maintenance of transparency and ensuring value for money;
Prepare annual reports or as required on accruals, expenditure, staffing, fixed asset as rethe donor and Government.
Capacity Building and Supervision
Ensure training in financial management for project team and partners,
Identify capacity building needs of all finance and program staff in the project and ensure relevant trainings are conducted,
Build capacity of local partners on US G compliance regulating
Ensure strong leadership to the finance team,
Quick books/Accounting System
Conduct the final checking of the end of month financial reports prior to the Director of Finance & Operations reviewing,
Follow up the sending of QuickBooks files and the financial supporting hard documents to the Remote Imprest Fund Administrator (RIF Administrator) in Baltimore,
Reports To: Director of Finance & Operations
Duration of Employment: one year with possible extension
Job Requirement
Qualification, Educational back ground & Work experience
Bachelor’s degree in accounting or finance, and five to seven years combined experience in
accounting/budgeting management; or MSc/MA/MBA with three to five years combined
experience in accounting/budgeting management;
Knowledge of United States Government grants, and auditing standards as they apply to effective
management of multi-year funds;
Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices;
Budget development skills with multi funding sources and general ledger skills;
Relevant software skills to include automated accounting software and database spreadsheets
Work independently with initiative to manage high volume work flow, may structure work of staff