Are you interested in joining an organisation with a long term commitment to fighting poverty? Would you like to work in a challenging environment and develop an international career focused on demonstrating shared core values that achieve results?
SNV Ethiopia is looking for Accountnat
Based Addis Ababa, Ethiopia
Number of Posiiton: (2)
Job Purpose:
The Program Accountant is responsible for the day-to-day finance activities in the SNV Ethiopia Country Office for the SNV Ethiopia Programme, while assisting in the operation of SNV computerized accounting systems (SAP By Design) to ensure the finance team meets its responsibilities.
Key Accountabilities:
1. Make various payments by cheques and through electronic banking as per the authorization, approval of Budget Holders and in accordance with SNV’s financial management policy and payments are done against serially pre-numbered payment vouchers and on a timely manner.
2. Prepare Recharge journals and ensure that they are posted into SAP Accounts prior to month end procedures.
3. Ensure that payments made on behalf of other SNV ETHIOPIA Programs have the necessary authorization and approved budget codes.
4. Management of the cash including floats, ensuring that the set procedures are followed, while making sure there is sufficient cash in the office and any cash received is properly recorded.
5. Ensure that all receipts though the bank are properly recorded against serially pre-numbered receipt vouchers.
6. Maintain a schedule of rent, fees and utility bills for the Satellite Office staff and other regular contracts to ensure that bills are received and in liaison with the Treasury Assistant Accountant they are paid for in time.
7. Processing and transferring Field offices Cash requests after prior approval from relevant Programme Managers in line with the 3 months Cash Forecasts.
8. Carry out monthly cash and bank electronic reconciliation in SAP and investigate any discrepancies.
9. Invoicing and follow up prompt collection of receivables non SNV staff and debts from other organizations.
10. Carry out autonomous field checks and visits to support and build capacities of the Field Finance teams.
11. Carry out autonomous field checks and visits to support and build capacities of the field finance and programme staff.
12. Checking of field documents on monthly basis and ensuring transactions are in compliance with SNV financial policies and procedures and the internal audit recommendations.
13. Manage systems exchange gains and losses, monitor closely the money market trends for effective dealing and ensure optimal bank balances during the month and minimal bank balances at month-end. Work closely with Finance Manager in reviewing the progress of the exchange gains and losses.
14. Ensure proper files are maintained in the Finance Department to enable a complete audit trail from the SAP accounts records to supporting documentation and vice versa.
15. As a member of the Finance Team, assist in meeting its responsibilities in the following areas:
a. Inductions
b. Audit preparation – tracing documentation
c. Balance sheet account allocations – allocated by account code
d. Ensure internal controls are maintained within the programme
e. Provide information and other support to Programme staff
f. Provide information and other support to Global, country office and regional teams
g. Prepare draft reports - extractions for audits, donor reports
16. Assist the Finance operation and Grants/budgeting units in timely, accurate and efficient reporting electronic field returns to head office.
17. Comply with all relevant SNV Ethiopia policies and procedures with respect to code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
18. Review and compilation of Field Monthly Management Control (MMC) documents for preparation of the Programme MMC and communicating any issues arising to the Field offices with subsequent follow-up.
19. Comply with all relevant SNV policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
20. Responsible for daily data entry of income and expenditures, sub office spreadsheets into SAP BD and processing the field offices Sub-Office Spreadsheets, follow – up and resolution of any queries arising with the field offices.
21. Ensure that staffs pay their personal bills and in liaison with the Finance Officer, clear all staff leaving the programme of any personal bills, advances, and floats and ensuring that staffs sign their final payment letters.
22. Computation of International Staff tax and submission of both National and International staff taxes before deadline dates reconcile and file the annual tax returns. Ensure there is a Withholding tax trail and proper filing with ERA, Pension. Maintain all necessary staff records and documentation including withholding tax reports, and pension, provident fund account etc.
Essential requirements:
Desirable requirements: