Internal/External Job Announcement
About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.”
In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations. CRS/Ethiopia has a highly diverse portfolio ranging from very large food-supported emergency response to cutting edge development programs. The current CRS/Ethiopia budget stands at $100 million with funding from the U.S. Government, UN agencies, private foundations, individual donors, and CRS private funds.
CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.
As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS.
CRS/Ethiopia invites qualified candidate, to apply for the following position,
Job Title: Warehouse Controller
Required: 2
Job Location: Mekelle & Dire Dawa
Reports To: Field Office Manager
I. Purpose of the Position:
§ To receive life-link and respective operation numbers of arriving commodities and makes all necessary warehouse preparations and guiding the warehouse keepers
§ To oversee the commodities stored in different warehouses the average amount 20,000Mt with the value of 10,860,872 USD.
§ To follow up the warehouse management issues (cleanliness, safety and fulfilment of necessary facilities)
§ To follow up the proper receiving and dispatching of CRS/ET’s food commodities incompliance to CRS procedure and compiling respective daily reports
§ To coordinate the Monthly, Quarterly and Yearly commodity count for each warehouses
§ To closely follow up on the warehouse safety and security.
§ To supervise the activities of the warehouse keepers including their performance and to oversee the service delivered by the outsourced cleaning and security companies
2. Key /Specific Duties and Responsibilities:
2.1 Warehouse Management
§ Ensures that the warehouse is kept clean at all times, checks that it is free from rodents, birds and other insects;
§ Ensure the surveyor always presented during the unloading/ offloading of any upcoming cargos from port and make sure all the record and summary report prepares and signed by the surveyors.
§ In receiving CRS/ET’s food, first checks the Op. No., makes sure that the food is destined to CRS/ET before off-loading;
§ Ensuring that proper security conditions exist for a safe discharge.
§ Counts the number of bags, cartons and drums while off-loading, against the waybills and notes the discrepancy if any in the Waybill/CRF;
§ Ensure all the commodities stacked and handled in compliance to CRS/ET procedure.
§ Ensures proper stacking of commodities on pallets based on CRS/ET’s warehouse manual;
§ Checks the condition of the food before having its stacked. Sorts and segregates if spoiled, damaged or torn containers of food are seen, keep track of reconditioning activities very closely;
§ Ensure the Goods Receiving Notes prepared carefully and accurately and have the transporter/driver sign on it;
§ Makes sure both on the waybill and Commodity Receipt Form signed to acknowledge the receipt and note remarks if any;
§ Ensure the reconditioning materials for all type of commodities is always in place.
§ Summarizes daily receipt and dispatch report accurately and submits it to the commodity accountant every morning;
§ Ensure each warehouse locked by two warehouse keepers for surety purposes
§ Ensure the fumigation plan is prepared and shared to Field Office Manager before 15 days in advance
2.2 Posting and Recording
§ Posts the receipts and dispatches on the bin cards, daily;
§ Ensures that bin cards are put on respective stacks and balance quantities stated on bin cards are equal to the stack;
§ Ensure surprise commodity counting performed at least once per week and record on the bin cards for the audit checking purposes
§ Ensure any small spillage collected from the warehouse indicated in the Bin cards and instantly to report to commodity account to reflect on the other warehouse record
§ Make sure all the warehouse keepers to fill the LAR/ Loss adjustment form if any loss/damaged incurred inside the warehouse.
2.3 Dispatching food commodity
§ Dispatches food commodity by receiving the dispatch note from the dispatcher;
§ When dispatching, makes sure that the containers are intact. (no spillage or leakage);
§ Ensure the FIFO/FIEF procedure complied during the dispatch
§ Ensure the truck inspection form is filled the key information before commencing of loading of CRS cargo to trucks.
§ Ensure the counting of commodities to perform by the warehouse keepers or delegated person during loading to trucks.
2.4 Preparing Reports
§ Prepares and fills out commodity loss form at times when there is a warehouse or transport loss;
§ Checks for possible infestation every day and reports to the office immediately to get fumigation service if infestation is discovered;
§ Makes frequent contact with the Field Office Manager and Commodity and Finance Officer and report issues timely;
§ Prepare loading unloading summary sheet before effecting payment for laborers and submit to the commodity accountant verification and for the Field Office Manager approval.
§ Prepare a weekly stock report that consolidate shelf life of stock
§ Coordinate for the monthly, quarterly and yearly commodity inventory
§ Ensure in advance preparation is performed for any audit visits.
2.4 Supervisory and Administrative Activities
§ Supervises the performance of Warehouse Keepers including performance management;
§ Supervise the security and cleaning company performance and report to HO Logistics
§ Performs other related duties as required.
§ College Diploma in a relevant field
3.2. Experience:
§ 3 years of relevant experience is required
§ Excellent knowledge of materials management and inventory control principles
§ Excellent knowledge of reordering principles
§ Excellent knowledge of CRS/ET’s stock control rules and regulations
§ Ability to carry out physical count of stock items
§ Ability to monitor stock movement
§ Ability to reconcile stock cards
§ Skill in implementing control procedures
§ Skill in the use of computer and S/W related to the job
Agency-wide Competencies:
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
§ Serves with Integrity
§ Models Stewardship
§ Cultivates Constructive Relationships
Promotes Learning
Let Employers Find You
Upload/Update Your CVFeatured Jobs