vacancy No.: | IOM-SVN/0108/2018 |
Position Title: | Senior Admin Assistant ( EPC ) |
Position Grade: | G-6 |
Duty Station: | Addis Ababa, Ethiopia |
Type of appointment: | SST, Six months with possibility of extension |
Estimated Start Date: | As soon as possible |
Closing Period : | 30.10.2018 |
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context and Scope of the Position
Under the general supervision the Emergency Post Crisis Program Coordinator and under the direct supervision of the Emergency Field Operations and Supply Officer in Addis Ababa, successful candidate shall be responsible to carry out duties related to the organizations, the Head EPC Admin Assistant will take supervise of all administrative and logistical matters related to the mission’s shelter, NFI, DTM, Transition and Recovery activities when needed.
Core Functions / Responsibilities:
Required Qualifications and Experience
Educational Qualification
Professional Experience
· Proven experience in record keeping, reporting and project implementation,
· Ability to coordinate project activities with input from colleagues and external partners for the achievement of results,
· Ability to prepare clear and concise reports,
· Ability to develop project strategies and activities based on identified needs,
· Ability to build relations with local government authorities, civil society, beneficiaries and other stakeholders,
· Ability to work independently according to established structures and guidelines, including administrative requirements, and maintain coordination with colleagues and supervisor,
· Personal commitment, drive for results, efficiency and flexibility and
· Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.
Languages
Competencies
The incumbent is expected to demonstrate the following competencies:
· Accountability – takes responsibility for action and manages constructive criticisms
· Client Orientation – works effectively well with client and stakeholders
· Continuous Learning – promotes continuous learning for self and others
· Communication – listens and communicates clearly, adapting delivery to the audience
· Creativity and Initiative – actively seeks new ways of improving programmes or services
· Performance Management – identify ways and implement actions to improve performance of self and others.
· Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
· Professionalism - displays mastery of subject matter
· Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
· Technological Awareness - displays awareness of relevant technological solutions;